6 Best HRMS and HR software for 2023 – for all types of businesses

How can you choose the best HRMS for your business?

Let’s get something straight. In my opinion, there is no one-size-fits-all software – which is why we classified these HR software so you could understand how it could benefit your business, depending on your headcount.

‍Many HRMS don’t bother thinking about whether they’d be the right fit for a small business or a corporate. They just assume everyone wants to use their software.

However, at Charlie, we decided to focus on the specific needs relating to small businesses and startups. With all the research we’ve led on the subject over the years, we’re now able to offer core features that concretely save time and reduce your HR admin.

Below, I’ve listed the ways you can determine – depending on features, pricing and other aspects – whether one software is the right pick for your business. Try this method, and you won’t be disappointed.  

HRMS for startups or small businesses – 200-300 employees

Startups don’t have a large number of resources available compared to larger companies – founders hardly know where to start when it comes to HR, and can feel overwhelmed by the daily amount of admin.

‍Implementing an HRMS system can really help small businesses put solid HR foundations in place and set up their company and team for success.

To do that, it’s essential to think about having: 

• A one-stop-shop to store all of your documents securely and employee records
• A self-service system so team members become more autonomous and you have less data entry to do 
• A time-off management tool that allows your team to send leave requests that you can review with the click of a button
• Additional features that have been thought of specifically for the growing needs of small businesses: performance reviews to set up career progression and engagement surveys to make sure you keep up with your team’s needs, for example,
• A simple interface that’s easy to use 
• A pricing plan that’s transparent and affordable with no hidden costs 

For medium-sized companies — between 300 and 600 employees

Larger companies sometimes reach a point where growth can become problematic if they don’t have the right tools to support it.

They will need to double up on their efforts to streamline processes and ensure their transition from small to medium size business goes smoothly.

Here are the features they should focus on when choosing their HRMS:

• In-depth reporting to get insights that drive business decisions
• A talent management tool to keep up with the growing needs of their business and smoothly handle recruiting 
• Features that make sense for their business – if you’re already using another software for compensation and benefits (a large task to manage), why not invest in HRMS that has it all? 
• Opportunities to tailor their pricing plan depending on their needs so they can keep an eye on cost and add on additional features as they grow

For multinationals and enterprises — more than 1000 employees

At this point in their journey, enterprises and multinational companies already have high standards of onboarding and HR admin – automation needs to be done at each touch point of the employee’s journey.

What they want is to be ambitious by investing in complex software as well as being able to control every single aspect of their business.

Here are the HRMS functions that can help:

• One platform that does it all or that has enough integrations to increase productivity – whether that’s engineering, marketing or HR. All of your company operates from one place. 
• AI-powered HRMS as well as machine learning to facilitate all of your processes and remove human error and intervention 
• Have standardised training that can be scheduled automatically to learn new skills and organise continuous learning