The Best Project Management Scheduling Software in 2023

Time is your most valuable resource, and project scheduling software can make sure that your team is always on track. Get started with one of these five best project management scheduling software platforms today.

What Makes the Best Project Management Software for Scheduling? 

There’s no single “best” project scheduling software. To find the right tool, you need to start by asking yourself what you want to use the software for. Here are our top five picks and why they’re great for scheduling.

1. monday.com — The best project scheduling software, packed with features
2. Notion — Great note-taking app that integrates project management and scheduling
3. TeamGantt — Provides the best Gantt charts for scheduling needs
4. Wrike —  Best for large-scale project management and scheduling
5. Kantata — A good scheduling software option that offers automation

In general, there are many different options for scheduling software and each one offers unique features. To find the right project scheduling tool, you need to look at a few factors. 

The first is how many users will be using this software. If there is just one user, a simple program might be fine. However, if multiple teams need the scheduling software, you need to make sure that you’re on a plan with enough seats for everyone who needs it. 

Another thing to consider is the interface, which should be easy to use. At the same time, you don’t want something too simple, because if it doesn’t have enough features, it isn’t going to be useful to you. The ideal interface will allow you to easily find what you need without getting frustrated with an overcomplicated system.

Also, check how mobile friendly the software is. This isn’t an issue if you only plan on using it on your computer. However, if you want to use it on your phone or tablet, make sure that the program will work on them as well. 

Finally, take a look at what kind of reporting tools this software offers. These tools give you a better idea of how much data you can get out of the scheduling software and how useful the information will be when making decisions about your project management schedule.

Taking all these factors into account, we rank monday.com as our top recommendation, thanks to its user-friendliness and high adaptability. Notion and Kantata are great alternatives for small- to mid-tier companies, as they come packed with features. 

If you’re in the mood for Gantt charts, TeamGantt is the best tool available. Wrike is recommended for large-scale project management and scheduling.

3. TeamGantt

More details about TeamGantt:

• Pricing: Free,

  $49 per month (one-year plan)

• Provider website: teamgantt.com

Pros:

• Packed with features
• Very easy to use
• Good support available

Cons:

• Free plan limited to Gantt tool
• Features are limited overall

TeamGantt is a project management scheduling software that offers a free Gantt chart tool. TeamGantt tracks the project’s tasks and sub-tasks in an easy-to-use interactive Gantt chart for quick allocation of work and making status reports.

It includes project scheduling features like customizable Gantt graphs, drag-and-drop control over task assignment to team members, different color-coding schemes for task intervals and more. It also includes collaborative features like the ability to share Gantt charts with other users, leave comments on tasks and subtasks, and work together on the same project.

Gantt Chart Workflow Planning

TeamGantt is a great project scheduling software because it allows you to create Gantt charts that are easy to read and understand. It accomplishes this by layering project tasks on top of one another in a user-friendly design scheme.

You can create these charts in any color you want. You can also use Gantt charts to communicate with your team members about what needs to happen when and how, who’s responsible for each part of the project and the current status of all team members’ tasks. It’s incredibly easy to notice and remedy schedule conflicts in advance.

The free plan by TeamGantt is restricted to a single project with 60 tasks and only allows one project manager (with the opportunity to add two collaborators). The Pro plan gives 20 projects per manager with unlimited contributors and no task restriction if you want to scale and equip yourself with extra Gantt charts, views or project managers. Read our full TeamGantt review.

Free

• 2 users (1 manager)

FREE

Lite

• 5 users (per manager)

1-year plan

$19/month

$228 billed every year

Pro

• Unlimited

1-year plan

$49/month

$588 billed every year

Enterprise

• Unlimited

1-month plan

$99/month

ReviewVisit

TeamGantt

4. Wrike

More details about Wrike:

• Pricing: Free,

  $9.80 per month (one-year plan)

• Provider website: wrike.com

Pros:

• User friendly
• Super free plan
• Security is excellent

Cons:

• UI is not appealing
• Tutorials are brief

Wrike is a powerful project management software app that makes it easy to manage your team’s tasks. Everyone can stay on top of what needs to be done and know when each task has been completed. Each team member shares tasks in real time, so no one ever loses track of what’s going on.

For example, Wrike can divide the goal of sending out an email campaign into many tasks like creating newsletter content, scheduling emails for different days/weeks/months, creating campaign codes and attachments, and writing templates. It also keeps track of time spent on each task, so users get an accurate report of energy usage or headcount required for completing a project.

Complex Project Scheduling

With Wrike’s project schedule templates feature, you can create tasks for team members, as well as assign due dates and create milestones or other deadlines within the same template. Users can also print out any project schedule from the Wrike software in spreadsheet form, perfect for placing on a wall in your office or workshop to help keep everyone on track.

The software also allows users to create multiple project schedules, making it easy to manage multiple projects at the same time. Wrike’s task management feature allows users to assign tasks to team members and track their progress throughout the project.

With a ton of features including task and subtask management, live activity streams, and external and internal collaborators, Wrike’s free plan is a wonderful place to start. However, there’s a limit of 200 active tasks, and each user is only given 2GB of storage. 

Consider upgrading if you want additional user storage and sophisticated reporting capabilities like interactive Gantt charts and sharing dashboards. Check our review of Wrike for more details.

Free

• Unlimited users. Basic features.

FREE

Team

• Price is per user. Plans for 5, 10 and 15 users.

1-year plan

$9.80/month

$117.60 billed every year

Business

• Price is per user. No monthly option. Plans for 5 to 200 users.

1-year plan

$24.80/month

$297.60 billed every year

Enterprise

• Plans for 5 to an unlimited number of users.

Contact support for pricing

ReviewVisit

Wrike

5. Kantata

More details about Kantata:

• Pricing: Free, contact sales for pricing
• Provider website: kantata.com

Pros:

• Ample management features
• Easy to use
• Useful integrations

Cons:

• Some functionality bugs
• Limited Gantt charts
• Overpriced plans

Kantata (previously known as Mavenlink) is a very good project scheduling software that allows teams to manage and organize their time and allocate resources, finances and other stakeholders.

It includes project planning tools, task delegation capabilities and interactive dashboards to help you successfully keep everyone organized. Kantata also has a robust reporting feature that allows you to easily track a project’s progress. The software can be used for both small and large teams, and businesses and individuals alike.

Automations for Managing Projects

By automating your project management schedule, you can use Kantata to simplify the overall process and make sure that all of your projects are on track. With a built-in automation tool, you can set up rules for when a team member should be notified about updates. This ensures that everyone knows what’s happening with the project without having to do research themselves. 

You can get a sense of the project’s overall progress without having to check in with team members every day. You can also use Kantata’s automatic scheduling feature to set up reminders and alerts for specific tasks, ensuring that they are completed on time.

As we discussed above, the more you pay, the more features you have in your arsenal. The free plan is limited, with only some basic features, but it should be sufficient for single users. Check out our review on Kantata to learn our detailed thoughts on the software.

Free

• 1 user

FREE

Enterprise

• Contact sales for pricing.

Contact support for pricing

Why Should I Use Project Scheduling Software? 

It’s the little things that make a big difference. Simple, seemingly insignificant changes in your operational workflows can have an outsized impact on your business returns in the long run. As a project manager running on tight deadlines, you might have those days when you feel like your work life is dictated purely by what’s on the schedule. 

This often happens when you have a lot of deliverables and don’t have the time to keep track of all your milestones, or when you’re trying to coordinate and juggle multiple projects at once. There’s always room for improvement — and that starts with finding the right project management software.

The beauty of project scheduling software tools is that they help you stay organized, view your responsibilities at a glance and stay on top of your workflows — no matter where you or your team are based. It’s a simple way to keep track of your work plans in one single place. 

It’ll help you prioritize what has to happen next, and know when you have to get it done. You also don’t have to worry about missing deadlines or getting sidetracked by other projects — it does all of that for you. With a good program, you can have all of your work arranged in a way that helps you and your team members stay on track.

With online project management tools like monday.com and Wrike, you get visual dashboards that put all the key information right in front of you at a glance. You can create centralized wiki-type databases of information with Notion, or map everything out using Gantt charts on TeamGantt. Kantata, on the other hand, offers you good automations to make task scheduling a lot easier.

However, if all you’re looking for is a tool to help you manage time, fret not. We have a comprehensive guide on the best time management tools. If you need a tool for your device’s operating system, check out our guides on the best project management software for Windows or the best project management software for macOS.

We like project scheduling software that has a bit of everything, but what about you? What are your top picks for scheduling? Are there any project management apps that we’ve missed on this list? Is there a free project management software option that is good enough for businesses? Let us know in the comments and thank you for reading. 

Was this post helpful?

Let us know if you liked the post. That’s the only way we can improve.