Best Project Management Software for Architects in 2023: Time Tracking, Invoicing & More

There are many project management software options on the market. However, finding project management programs that can help an architectural project run smoothly can be tricky. We’ve got your back, though. Here, we’ll look at the best project management software for architects.

Architectural firms have to deal with many moving parts in their projects. Fortunately, the best project management tools can help oversee task management, time-tracking, workloads, invoicing, communications, to-do lists and more. However, not all project management software is created equally. Here, we’ll look at the best project management software for architects.

Key Takeaways: Architecture Project Management

• If you’re looking for one piece of project management software for task and finance management, Monograph is the software you should consider trying.
• For the complex projects that architecture firms work on, you’ll need a full suite of project management tools, like monday.com, that are usually only available in paid plans.
• Most of the architecture project management software listed here provide a free trial. Spend time with each platform to see if it can perform the jobs you need it to before signing up for a plan.

Along with project management stalwarts such as Wrike and monday.com, there are several pieces of project management software that have been designed from the ground up for architectural projects, including Monograph, which we feel is the best overall option. Below, we’ll explain why Monograph, as well as others, make our list.

• The two pieces of software on our list that architects use the most are Monograph and Deltek Ajera. These software suites offer good task and resource management tools and strong financial and document management solutions.

• Absolutely. Many architects today wear multiple hats, including project manager, finance manager and more.

• The best overall project management software is still monday.com. While it may not have key features such as invoicing and scheduling baked in, the basic kanban boards, charts and other task management tools are still some of the best around, and it’s geared towards multiple use cases.

ReviewVisit

monday.com

What Makes the Best Project Management Software for Architects?

To be clear, we’re not talking about architectural software that’s used to design buildings. However, we are discussing project management software for architects and what makes different project management platforms ideal for architecture and engineering firms. 

Architecture project management software operates as you would expect. You can create projects, communicate with teams, track time and workloads, and view timelines. However, project management software for architectural firms should also let you set budgets and create invoices and schedules. Here’s a look at five great project management software tools.

1. Monograph — Excellent resource management features and slick interface 
2. monday.com — Feature-packed, easy to use and great compatibility
3. Wrike — Functional project planning software that can handle any task
4. TeamGantt — Perhaps the best Gantt chart tool, with powerful integrations
5. ClickUp — Strong project management tool and a clean, versatile interface 

If you’re looking for a single piece of software to help you manage every aspect of your project, from planning to invoicing, Monograph should be on your radar. However, that’s not to say the other resource management tools above should be ignored. They’re all powerful in their own ways. Stick with us to find out how each piece of software can help you.

Now that we’ve introduced you to the software we’ll be covering in this roundup, we’ll take a closer look at all the platforms to showcase their project planning features. Hopefully, by doing so, we will be able to show you why you and your firm should consider them for architectural project management.

1. Monograph

More details about Monograph:

• Pricing: $30 per user per month
• Provider website: monograph.com

Pros:

• Clean & functional interface
• Extensive financial tools
• Powerful reports

Cons:

• Steep learning curve
• Weak collaboration features
• Paid tiers are quite expensive

Monograph is a slick-looking platform that’s considered by many to be the best software solution for architectural project management, and we’d have to agree. This full-featured, all-in-one project management tool is a Gantt chart at heart, but it’s good for much more than just run-of-the-mill project planning applications.

Take a deep dive into Monograph, and you’ll see that this project management tool is a robust planner that features task and financial Gantt charts that track team members, projects, budgets and workloads. On top of this, Monograph is a financial planner that lets you track times and pay rates, make invoices and keep track of overall project spending.

Monograph can do many things, and there’s no doubt that it’s an excellent resource management tool; however, the learning curve is steep. Fortunately, nearly every feature and function of this architecture management software has a tutorial video, and a comprehensive help section will enable you to get the most out of the tool. 

Money Management Features and Reports

Monograph has robust financial tools for architecture firms to utilize. The tool lets you track projects from inception to building completion and lets you track the cost of payroll and supplies. At a glance, you can see how much you’re spending, how much money is going to team members and if each portion of the project is over, under or on budget.

Managers who like to dive into numbers will also love the detailed reports Monograph generates. Everything from scheduling, tasks, spending and workloads is presented nicely in colorful, easy-to-read graphs. With these tools, architects, managers, designers, engineers and team members can start replacing messy excel spreadsheets with precise, polished reports.

Regarding pricing, Monograph is one of the more costly task management tools. There’s no free plan, and the cheapest plan, Track, costs $30 per user per month. Track supports 20 projects, time management and invoicing. The $50 per user per month Grow tier adds unlimited projects, account support, forecasted workloads and insights on profit and loss.

Overall, Monograph is a loaded task management tool that’s ideal for construction projects. It handles resource planning effortlessly, has robust time-tracking capabilities and offers exceptional financial management tools.

We wish there were more team collaboration features; however, you can still do a lot with this software. Learn more in our full Monograph review.

Yearly/MonthlyTrackGrowMonthly$30 ($360 per year)$55 ($660 per year)Yearly$300 ($25 per month)$540 ($45per month)Price per member

3. Wrike

More details about Wrike:

• Pricing: Free,

  $9.80 per month (one-year plan)

  per user

• Provider website: wrike.com

Pros:

• A feature-rich free plan
• Lots of tools & features
• Good security features

Cons:

• Drab user interface
• Unintuitive software
• Big price jumps on plans

On the surface, Wrike looks a little tired. However, under the hood, this handy project management software is a cut above others thanks to its tools, exceptional views, integrations with popular apps, automations and robust security. We won’t go deep into each of Wrike’s tiers here, but if you’d like to know more about the paid plans, check out our full Wrike review.

Like monday.com, Wrike was not designed as dedicated management software for architects; however, this is not to say Wrike isn’t capable because it is, and then some. The free version of Wrike, which comes with a kanban board, is suitable for those who fly solo. However, if you have a large team, you’ll want to step up to the Team or Business plans for your architectural projects. 

In the paid tiers, you’ll get clean Gantt charts, dashboards and calendars. Managers will love unlimited projects and tasks. Two-factor authentication will put you at ease, and real-time reports, time-tracking, timesheets and more round out the feature set. Integrations and automations tie your Wrike account to many popular resource management and communication platforms, as well.

Multiple Views Make Wrike Versatile

What makes Wrike a powerful project management app is its versatility. Whether you like kanban boards, charts, timelines, calendar views or simple lists, Wrike has you covered. If you enjoy using different tools for simple or complicated projects, you’ll be pleased to know that switching between views and dashboards is painless. 

Plenty of other elements, like well-thought-out desktop and mobile apps, make Wrike an excellent choice for architecture projects, but the clean, functional views are where Wrike really stands out.

If you have a small firm with a handful of employees, you’ll find that the free tier has enough features to get you started. However, the paid plans are essential for those who need a more robust project management solution. The Team plan costs $9.80 per user per month and supports up to 25 members, while the $24.80 per user per month Business plan can accommodate up to 200.

If you need enterprise-grade security or advanced analytics, you might want to look into scalable Enterprise and Pinnacle plans. Overall, If you require a comprehensive collection of team management and task management features for your architecture firm, it’s hard to go wrong with Wrike.

Free

• Unlimited users. Basic features.

FREE

Team

• Price is per user. Plans for 5, 10 and 15 users.

1-year plan

$9.80/month

$117.60 billed every year

Business

• Price is per user. No monthly option. Plans for 5 to 200 users.

1-year plan

$24.80/month

$297.60 billed every year

Enterprise

• Plans for 5 to an unlimited number of users.

Contact support for pricing

ReviewVisit

Wrike

4. TeamGantt

More details about TeamGantt:

• Pricing: Free,

  $19 per month (one-year plan)

• Provider website: teamgantt.com

Pros:

• A superb free Gantt tool
• Easy to pick up & use
• Nice tutorials & support

Cons:

• Limited feature set
• Paid tiers are costly

As far as Gantt charts go, we don’t think you’ll find an easier — or prettier — chart to use than the one on offer at TeamGantt. The free software does have limitations, and TeamGantt’s paid tiers are pricey. Still, when you start using TeamGantt, you’ll quickly realize just how good the management software is, and how useful it can be, for architecture firms.

Once a project is set up, you can drag-and-drop tasks and track progress easily, thanks to the large workspace. Assigning jobs is a breeze, and you can quickly create task dependencies. There are templates included that will help get you started, and you can link TeamGantt to other project management apps, like Trello, and communications tools, like Slack, via integrations.

However, other tools, like kanban boards, time-tracking, hourly estimating, workloads, reports, portfolio management, scheduling and discussions, are locked behind a paywall. If you want to use TeamGantt for challenging projects, you’ll need to pay up. You can find out more about the pricing structure and features of this software in our TeamGantt review.

Sign up for a premium tier and you’ll get access to a user-friendly communications tool called discussions. In the discussions tab, you’ll find a slick collaboration tool that lets you chat with your team about the project you’re working on. 

The Discussions tab looks like many message boards, in that you can see all of the chats you’re having with individual team members. The chats can also happen in real time, which is always a plus when time is of the essence. If you don’t need to have a full-blown discussion, you can also leave comments on individual tasks. Overall, TeamGantt makes communication simple.

Regarding pricing, the free TeamGantt plan allows one manager, one project, two collaborators and 60 tasks. However, it only offers the Gantt chart and not much else. The $19 per manager per month Lite plan allows five projects and five collaborators per manager, and gives access to different views and integrations.

The $49 per manager Pro tier offers unlimited collaborators and tasks, 20 projects and adds many of the tools discussed above. The $99 Enterprise plan adds advanced admin features. If you like using Gantt charts, TeamGantt could be the project management software for you.

Free

• 2 users (1 manager)

FREE

Lite

• 5 users (per manager)

1-year plan

$19/month

$228 billed every year

Pro

• Unlimited

1-year plan

$49/month

$588 billed every year

Enterprise

• Unlimited

1-month plan

$99/month

ReviewVisit

TeamGantt

Honorable Mention: Deltek Ajera

It would be remiss of us not to mention Deltek Ajera when discussing software that’s geared towards project management in the field of architecture. Many in this line of work consider Deltek Ajera to be the leading piece of project management software. It has been well-reviewed by many other outlets and deserves mention in our roundup.

Deltek Ajera features a robust suite of features such as comprehensive financial and project planning tools and real-time information on every member of your team. You can quickly create and send invoices and schedules, and Deltek Ajera can check contract compliance and create enough reports to keep project managers informed and on top of any project.    

Unfortunately, it’s not easy to sign up for a Deltek Ajera plan, and despite our best efforts, we could not acquire the software for testing. However, we know that the platform provides powerful tools dedicated to making the life of an architect that much easier. You can request a demo of the software by heading to the official Deltek Ajera website.

Final Thoughts

There are many great pieces of project management software for you to choose from; however, they’re not all suited to the complex world of architecture management. Fortunately, several task management suites meet the criteria, with Monograph setting the standard thanks to its task and resource management tools and financial management solutions.

We urge you to take all the software for a spin via their trials to see if you can utilize what they offer. You can’t go wrong with any of the software we’ve covered, but it never hurts to try them each out and see which you like best. 

If you’re building a reliable software stack to keep your designs and project organized, there’s a software tool for your go-to operating systems. Be sure to check out our guides on the best project management software for Mac and project management software for Windows.

Have you used any of the project management software suites we’ve listed? Do you have any other suggestions? Let us know in the comments, and thank you for reading.

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