How to Write a Technical Specification (with Pictures) – wikiHow

This article was co-authored by wikiHow staff writer, Danielle Blinka, MA, MPA . Danielle Blinka is a Writer, Editor, Podcaster, Improv Performer, and Artist currently living in Houston, TX. She also has experience teaching English and writing to others. Danielle holds a Bachelor of Arts in English, Bachelor of Arts in Political Science, Master of Arts in English with a concentration in writing, and Master of Public Administration from Lamar University. This article has been viewed 505,028 times.

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To write a technical specification, start by developing a table of contents that lists general requirements for the product or assembly first, followed by more specific subsections. Then, list all the requirements that must be met during assembly, using the word “shall” in your definitions. For example, if a bolt needs be to 2 inches wide, you can write, “Bolt shall be 2 inches in width.” Once you’ve written down all the specifications, assign the document a title and control number and include signature blocks for the people who have permission to revise it. For tips on how to determine if you need an open or closed specification, read on!

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