20 Best Project Workflow Management Software in 2023 - Financesonline.com - The first knowledge sharing application in Vietnam

What is the best project workflow management software in 2023?

The best project workflow management software in 2023 is monday.com. It automates project workflows, including repetitive and tedious tasks. It is highly collaborative, guaranteeing that all projects meet your company’s standards. It increases team efficiency, thus saving time for you and your team.

Good project workflow management software can guide the flood of tasks during a project. It helps you schedule tasks, collaborate with others, manage workloads, create and share documentation, and evaluate progress to ensure project quality and delivery. The best project workflow management software is a must-have for keeping teams unified and on track, especially with multitasking and a distributed workforce’s growing complexity and fast pace.

It is important to choose the best project management workflow software for your team, your business goals, and your budget. We have compiled a list of the best workflow management software to help you decide. Compare their key features, integrations, and pricing to find the best match for your team.

Approaches to workflow management are associated with digital transformation, ensuring businesses are ready for the future. Hyperautomation is viewed as the next IT trend. It’s no surprise since the hyperautomation-enabling software market was expected to have reached $532 billion in 2021, thanks to non-process-agnostic software. Hyperautomation combines AI, machine learning, RPA, and decision, process, and task automation tools.

Two years ago, businesses preferred document cards to scan copies or Word files for document management. The trend shifted and eventually, integrated digital business platforms evolved from standalone apps. Nevertheless, technology “democratization” became the key workflow software trend. Low-code and no-code democratization empowered non-IT professionals to discover and apply specialized skills. The democratization trend put digital tools in the hands of non-technical users so they can design business apps, learn from expert systems, and more.

Source: Statista

Technology democratization lets employees automate workflows without programming skills. They use a low-code no-code platform to generate the business app and ensure workflow. Recent technology democratization and digital business platform adoption trends are rapidly bringing us into the new world. In 2021, it was used mostly with interactive web forms and simple databases. In 2022, low-code workflow management software is the heart of hyperautomated, traceable businesses.

A workflow system coordinates the employees and technologies that complete a sequence of tasks autonomously and ensures all resources work well together. Hyperautomation is now among the areas of technology innovation for companies investing in data and analytics. Companies deploy hyperautomation technology at certain workflow waypoints to ensure the expected results. Find the best project workflow management software for your team too.

Best Project Workflow Management Software in 2023

1. monday.com

monday.com is a project management workflow software that helps improve your team’s productivity, offering customizable automation for recurring and menial tasks. That way, you and your team no longer need to spend your valuable hours on them.

monday.com is highly collaborative to ensure that all projects are not only completed but have also met your company’s product standards. Among the top features of monday.com is its 200+ curated and customizable project workflow management templates. As such, you no longer need to spend time creating your own task management workflow.

monday.com

Try out monday.com with their free trial

This software integrates with Slack, Zoom, email, Microsoft Teams, and more than 30 other tools. You can assign tasks, receive progress reports, and keep track of everyone’s activities in one place. Your team can share files, feedback, and ideas.

monday.com is accessible to users for free. Paid options are available from the vendor, with monthly costs for three users, starting at $8 per seat. Based on the size of your team and the features you require, the plans go up from there. You must speak with the seller regarding a business plan.

Detailed monday.com Review

2. Wrike

With Wrike project management software workflow streamlined, you get to boost productivity. This software helps set your team for success with its 360° access to data, extensive customization, and high-performance collaboration. About 20,000+ organizations worldwide use this software, including Google, Siemens, and Lyft.

Wrike offers a real-time, single source of truth that enhances communication all all people dedicated to a project. Among the top features of Wrike are its data centers that are ISO 27001, SOC1, SOC2 ISAE 3402 compliant. This feature allows enterprise-grade security that eases your mind.

Wrike

Try out Wrike with their free trial

While Wrike provides project management tools, you may need other systems and apps. Fortunately, Wrike can be your project control center if you integrate it with other apps like Microsoft Project, Salesforce, Slack, Box, Google Drive, and more.

As a workflow management platform, Wrike offers a variety of packages, from simple task sharing to comprehensive platforms with advanced security and controls. The vendor offers a free plan for small teams of up to five users. For bigger teams, paid plans start at $9.80 per user per month. Custom-priced solutions for enterprise-level projects are also available.

Detailed Wrike Review

3. KiSSFLOW

KiSSFLOW is an end-to-end project management workflow tool that allows you to design and complete simple to complex workflows in no time. Simplify your workflow by putting it all in one, uncomplicated software for better management and communication. With Kissflow, inter-process integration is painless.

KiSSFLOW allows you to generate dynamic reports with its powerful analytics. You can do deep drill-downs that will help you make the best choices for your company. This software comes with about 50 pre-installed business applications, including employee onboarding, purchase orders, and many more. You can either install these apps and customize them or build your own from the ground up.

KiSSFLOW

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KiSSFLOW was originally built for Google Apps users but has since expanded. It works best with Google products but offers APIs and webhooks to link with other software. Current integrations include Amazon EC2, Microsoft Azure, Xero, Paypal, Slack, and more.

You can try this software for free if you have no credit card. Meanwhile, KiSSFLOW charges $9 per user per month. You may request Enterprise pricing plans from the vendor.

Detailed KiSSFLOW Review

4. Celoxis

Celoxis is a business suite that combines what you need in a project management software with workflow automation and agile features. You can track your project in real time with its built-in workflow apps, or you can customize your workflow based on your business KPIs.

Track risks and issues using Celoxis’ RAID logs and make viable decisions that are best for your company. Identify bugs and amp your security with its safety and security tools. Managing resources are scaled with Celoxis. You can track your resources, including materials and manpower and easily allocate them to the right man for the job.

Celoxis

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Celoxis is mobile-optimized but may lack Android and iOS apps. The platform is, thus, mobile. It’s plug-and-play, so no software overhaul is needed. It also works seamlessly with Slack, Salesforce, Google Drive, and more.

The vendor offers flexible payment terms. Cloud users pay $25 per month while on-premise costs $450 per user, billed only once. Both plans require five users at a minimum. You can try this software for free.

Detailed Celoxis Review

5. vtenext

vtenext is an all-in-one customer relationship management solution that you can use for planning, organizing, and managing projects. You can stay on top of every business process with Vtenext, which enables users to perform all of this in a single, fully integrated location.

Sales features are part of vtenext to enhance customer interactions. The software allows you to create and manage sales processes. vtenext includes tools for evaluating product profitability and sales margins. This enables you to make the essential modifications to produce goods that increase your revenue and consumer base.

vtenext also allows your employees to share information, access uniform data, and provide consistent customer support with an integrated CRM and BPM. This software also works well with Gmail, Hubspot CRM, Mailchimp, Microsoft Outlook, and more.

vtenext offers a free trial, but you will have to contact the vendor for a quote and detailed pricing information.

Detailed vtenext Review

6. Kintone

Kintone is an all-in-one business platform. You can get more things done with its workflow management solution. You can automate and customize your workflow based on the structure and visibility you need. Having a centralized platform will help you and your team to consolidate apps and set each one for success.

Easily turn your data into graphs, and get a clear view of vital data such as deadlines, assignments, and status. Kintone also lets you set custom reminders and notifications, so you will never miss any assignment or communication. And because it is more than a workflow management solution, you can easily integrate the solutions you need to make your project a success.

Kintone

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Kintone also has advanced collaboration features and is mobile-ready with iOS and Android apps. With an API, you can integrate it with other software products. It works well with Zendesk, Zapier, PowerAutomate, and more.

Kintone is free to try. Get simple, transparent pricing for your team with one plan that has all Kintone’s features. It costs $24 per user per month for a minimum of five users. Contact the vendor for enterprise pricing.

Detailed Kintone Review

7. Qntrl

Qntrl is a workflow orchestration software that you can use to have view all processes going on in your project. Stay on track with all requests using Qntrl’s centralized requests solution and keep everyone in the loop in real time. Easily import and export requests on demand.

Gone are the days when reading emails take up most of your time, with Qntrl Slack or Microsoft Teams. On top of that, you can easily see who is doing what easily, so managing your project need not be tedious anymore. Its workflow-centric collaboration makes sure that all stakeholders are informed of all updates from start to finish

Qntrl

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Qntrl uses Zoho Extension Toolkit (ZET), which interacts easily with JavaScript SDK APIs. Developers can host custom solutions on Zoho Marketplace. It integrates with Workday, Microsoft Teams, and Slack.

Qntrl’s Manifesto emphasizes democratizing business process software as reflected in their pricing. All features are available from the start at $7 per user per month (paid annually). It offers a free plan with minor restrictions.

Detailed Qntrl Review

8. Method:CRM

Method:CRM offers optimal workflows that are customizable yet without any coding involved. As a CRM, it includes project management workflow tools for any use case. Method:CRM also offers SaaSphalt, third-party software that takes care of your projects from the time clients sent an inquiry to invoicing once the project is completed.

The SaaSphalt solution has built-in workflows specific to the needs of your industry. It is not a one-size fits all solution as you can customize it based on your company’s KPIs. Method: CRM also uses Method Sync Engine that allows for secure and accurate data transmission to QuickBooks. These two combined ensure better lead management and increased sales.

Method:CRM

Try out Method:CRM with their free trial

Method:CRM integrates with QuickBooks Online and Desktop, Gmail, Google Calendar, PayPal, and more. It also has APIs so you can connect it to the solutions you are already using.

You can try this software for free. Meanwhile, it is also available in two reasonably priced plans, ranging from $28 per user per month to $85 per user per month.

Detailed Method:CRM Review

9. HoneyBook

HoneyBook is an all-in-one business management solution that delights freelancers. HoneyBook provides support for small business owners who wants to have a chance on the common playing field as the big ones. It will streamline and scale small businesses with its automation and mobility features.

Be in control of your small business with HoneyBook. Its single sign-on feature allows you to keep track of your projects, organize your files and documents, improve client communication, and manage your payments. Honeybook allows you to put your focus on your passion. Leave all the rest to HoneyBook.

HoneyBook

Try out HoneyBook with their free trial

Various third-party programs and applications, including Gmail, Google Calendar, Calendly, Zapier, and QuickBooks, can be integrated with HoneyBook. As such, small businesses and independent contractors can extend this software’s functions and work effectively.

Try HoneyBook free of charge for seven days. You have two options for paid plans, $9 per month and $39 per month. You may also choose to pay annually.

Detailed HoneyBook Review

10. ActiveBatch

ActiveBatch is an enterprise solution for workload automation and job scheduling. ActiveBatch unifies procedures, programs, and scripts in one simple location as an all-in-one workload automation solution. This cuts down errors and downtime despite quick turnarounds of projects.

ActiveBatch provides real-time monitoring and administration of operational business processes across many platforms, sectors, and ecosystems. ActiveBatch’s Job Steps, which functions as workflow building blocks, expedites job automation by allowing users to automate tasks more quickly than manually writing scripts every time.

Detailed ActiveBatch Review

Processes, programs, and scripts can be integrated with ActiveBatch. It works with Active Directory, Crystal Reports, CyberArk Application Access Manager, Exchange Server, Oracle Job Scheduler, PowerShell, and more. As users and departments move from one operation to the next, this enables the reduction of errors and downtime.

Try ActiveBatch for free. Should you decide that it’s a good fit for your team, you can request a quote from the vendor for a paid subscription.

11. Trello

Trello is a project management tool that lets you shift tasks around or arrange your resources in real-time using Kanban boards for projects, cards for tasks, and lists for tracking the statuses of various projects. It is used to keep track of your projects from beginning to end. It can be utilized by any project team or organization to complete any workflow.

Trello enables you to manage several projects at once using visual ticklers. You may view the tasks and projects that are being worked on as well as their current statuses. It has a built-in automation feature called Butler that helps improve automation throughout your company.

Detailed Trello Review

Trello provides a developer API section where users who are proficient in coding can create plugins and apps making this software project management workflow seamless. It works well with Salesforce, Google Drive, and other applications.

Trello users have a choice among three SMB and enterprise pricing packages, as well as a lifetime free package for small teams and startups. The paid plans start at $9.99 per user per month.

12. Studio Creatio Enterprise

Studio Creatio Enterprise is a no-code platform for enterprise-grade workflow automation and business application development. It combines cutting-edge tools for application lifecycle management, no-code application design, and no-code user interface design. Users of any background and technical skills have the ability to construct expert business applications and digital workflows.

Studio Creatio provides extensive integration capabilities for easy access and increased productivity. It is a comprehensive application and data management platform that any business can utilize. Users can connect multiple applications, data, workflows, and business units into a streamlined, synchronized digital workspace.

Detailed Studio Creatio Enterprise Review

The majority of third-party applications, such as Twitter, Facebook, Google Contacts, and others, can be integrated with Studio Creatio Enterprise, thanks to its extensive API and an open configuration. Such integration ensures a seamless workflow for your team.

This intelligent low-code and process management platform offers out-of-the-box solutions and templates. It offers a free plan and an enterprise plan at $25.

13. Salesforce Analytics Cloud

Salesforce Analytics Cloud is a powerful and secure cloud-based business intelligence tool. Improve workflow procedures for deals larger than a specific size, set up automatic email notifications, or assign duties automatically as a deal progresses through the sales pipeline.

It includes bespoke workflows to supplement or even take the place of complex manual operations like writing unique proposals. You can optimize your sales cycle through automated approval procedures. It allows you to directly respond to requests to increase efficiency and improve collaboration.

Detailed Salesforce Analytics Cloud Review

Extend the functions of Salesforce Cloud Analytics with native integrations with other Salesforce products. It also works well with third-party apps via AppExchange.

Try the software for free. If you find it a match for your team, you can choose from several paid plans starting at $75 per user per month.

14. Jira

Jira is a project management solution that enables productive collaboration, increased transparency, and unique workflow designs and procedures. Jira Software is made to be customizable to meet the varied team objectives and skill levels. Jira puts everyone on the same page in the project to refine and optimize project workflow.

Jira uses agile methodologies such as Scrum, Kanban, mixed methodologies, and Jira epics and stories to ensure that each team member is focused on the project at hand and eliminate possible errors. It also lets you focus on your assets and risks to ensure the highest level of ROI.

Detailed Jira Review

Jira integrates with more than 3,000 business applications, including Salesforce, Zendesk, Balsamiq, Gantt-Chart for Jira, EazyBI, Sales Cloud, and a lot more.

You can try the software for free and continue using it at no charge for a maximum of 10 users. The vendor offers four paid plans starting at $7 per user per month. You can also opt for a self-managed server for a $10 one-time payment and a self-managed data center at $20,400 per year.

15. ProjectManager

ProjectManager is a project management software that works the way you want, manages your budget and resources, and generates the reports you need to successfully manage all your projects. ProjectManager offers unlimited ways to work with its intuitive designs and outsized results.

ProjectManager’s automated workflow and task approval require no technical expertise. We can control the workflow of any project with the help of its robust project workflow tools to make actions and triggers. Project workflow management solutions let you oversee each step of your business processes and see progress in real-time.

Detailed ProjectManager Review

More than 400 business and productivity apps, platforms, and systems can be integrated with ProjectManager. A few examples are Google Apps, Salesforce, Slack, Dropbox, Mad Mini, Wistia, Pingdom, SurveyGizmo, Campaign Monitor, and more.

You can try ProjectManager at no cost for 30 days. Four SMB and enterprise pricing options are also available, with rates ranging from $15 per user per month to $25 per user per month. Request a quote from the vendor for enterprise plans.

16. Nintex

With Nintex, workflow automation is simplified. Nintex has a user-friendly, drag-and-drop designed canvas, so your automated process can be up and running quickly. It is simple to develop, visualize, and refine your workflows to get the best outcomes to meet your needs.

Nintex uses agile, automated workflow solutions to deliver projects on schedule and with little chance for error, misunderstanding, or wastage of time. It uses an RPA bot that interacts with programs, systems, and websites in creating workflows. Nintex allows you to connect with your team anywhere, anytime

Detailed Nintex Review

Instead of forcing you to learn yet another system or perform menial tasks on your computer, Nintex’s platform delivers the work to you effortlessly. It also integrates with Sharepoint and Office 365 for added features.

Nintex has a free trial available. You can choose between two paid plans at $625 per month for the Standard and $938 per month for the Enterprise plan.

17. Atlassian Confluence

Atlassian Confluence is a team workspace that was created to be open and collaborative. It turns conversations into actions with a culture of teamwork. Integrations are made possible and easy with Atlassian Marketplace to ensure success. It improves organization through structured page trees, categories, and robust search features.

Confluence Data Center offers self-managed setup choices. These include on-premise or IaaS deployment flexibility, identity provider option, and intelligent load allocation. Confluence Data Center enables admin permissions with auditing, bulk editing, and troubleshooting.

Detailed Atlassian Confluence Review

Extend the power of Atlassian Confluence by integrating it with third-party applications, including, but not limited to, JIRA, Brikit Theme Press, SharePoint Connector, Ad hoc workflows, Ink File Picker, Balsamiq, Gliffy, draw.io, and Refined.

You can try Atlassian Confluence for free. If you decide it’s a match for your team, you can continue using it for free for up to 10 users. For paid plans, you can choose from several with prices ranging from $5 per user per month to $15,000 per year for 500 users.

18. Zapier

Zapier uses a robust technology that automates the transfer of data between users’ online apps, allowing them to concentrate on the more crucial tasks at hand. It includes solutions that automate whatever actions they wish to perform repeatedly without opening each program individually.

You may automate with confidence because Zapier meets all SOC 2 Type II regulations. It uses advanced administrative and security features to ensure that automation is secure and reliable. With more than 5,000 app integrations, Zapier lets you create a number of possibilities.

Detailed Zapier Review

Use Zapier seamlessly with integrations with systems and applications like Gmail, Facebook Pages, Dropbox, Slack, Asana, Trello, and more.

Try it for free to check its features or continue using it at no charge for two-step Zaps. For more Zaps, choose between Zapier for Work starting at $20 per month and for Teams starting at $250 per month.

19. QuickLaunch

QuickLaunch is a Single Sign-On Service that lets you use one sign-on credential in multiple accounts. Quick Launch makes memorizing each sign-on credential no longer painful. QuickLaunch uses AI and blockchain-based identity-as-a-service platforms for authentication and identity protection.

QuickLaunch’s Multi-Factor Authentication (MFA) makes password verification easy and secure with a two-point password authentication process. Adaptive Authentication detects any changes in the sign-in place, network, device, and time. Self-registration allows first-time users to create a personalized password eliminating the use of default passwords.

Detailed QuickLaunch Review

QuickLaunch integrates with many business systems and applications like Banner, Canvas, Salesforce, SAP, Skype, Moodle, and more.

Try it for free or get a Single Sign-On for $0.73 per user per month. You can also try the Smart Password Manager with MFA for $0.52 per user per month, the Adaptive Authentication for $0.75 per user per month, and the Passwordless User Onboarding at $0.36 per user per month.

20. airSlate

airSlate is a workflow management solution that eases all your business processes in one platform. It uses enterprise-grade security and compliance solutions to ensure the safety and privacy of all details. Using a no-code workflow automation tool, you may create and automate workflows online through airSlate.

airSlate doesn’t require a deep understanding of coding. It streamlines what ought to be a difficult task into a few clicks and touches, so you can concentrate on what needs to be automated. airSlate workflows are faster to implement considering its wealth of features and abilities.

Detailed airSlate Review

Do more with airSlate when you integrate it with other applications using API capabilities. Integrate it with Slack, Microsoft, Netsuite, Salesforce, G Suite, Dropbox, and Other CRM systems.

You can try airSlate for free with full access for 30 days. For paid plans, you can choose between the Basic at $36 per user per month and Business Cloud at $50 per user per month.

Find the Best Project Workflow Management Software

In this era of digital transformation, digitizing your workflow will make it easier for your business to thrive in the competitive market.

Workflow project management software is similar to business process management software, except lighter and less complex. It also automates processes when integrating with CRM software.

monday.com tops the list of best project workflow management software. monday.com addresses the seven most pressing demands of project management: planning, accountability, estimates, follow-up, evaluation, visibility, and feedback. As you anticipate obstacles to your workflow, choose workflow project management tools that best address your pain points.

By Jenny Chang

Jenny Chang is a senior writer specializing in SaaS and B2B software solutions. Her decision to focus on these two industries was spurred by their explosive growth in the last decade, much of it she attributes to the emergence of disruptive technologies and the quick adoption by businesses that were quick to recognize their values to their organizations. She has covered all the major developments in SaaS and B2B software solutions, from the introduction of massive ERPs to small business platforms to help startups on their way to success.

20 Best Project Workflow Management Software in 2023 – Financesonline.com