The 23 Best Task Management Software in 2023 (Free And Paid Tools)

Need to find the best task management software for you and your team?

You’ve come to the right place.

In this article, we’ll go over the 23 best task management solutions available today. You can use these tools to manage tasks, to-do lists, and projects to get the best out of your team and your business.

By the end of the article, you’ll have all the information you need to pick a task management tool that’s right for you!

Let’s get started. 

What Is the Best Task Management Software?

Here are the 23 best task management tools for organizing individual and team tasks efficiently:

ClickUp is the world’s highest-rated project management tool and is used by companies like Google, Webflow, and Airbnb.

It’s got all the features you need to skyrocket your productivity and manage any task super-smoothly.

Got multiple projects? 

ClickUp can handle that too.

However, that isn’t all.

Unlike other free task manager software, it’s also incredibly easy to use!

Whether you’re a business owner, project manager, team member, or even a freelancer, ClickUp is for everyone.

Here’s a closer look at some of the features and functionalities of this free task tool:

Why waste time creating project plans and new tasks or task lists every time you start a new project? With ClickUp, you can save any task list as a Template to instantly add it to future projects. 

You can even set up Recurring Tasks for your projects. You can also edit the time interval between each Recurring Task to customize how often they appear.

Priorities help you prioritize tasks when completing projects. With a simple color-coded system, your team will have no difficulty identifying which tasks to prioritize and which to de-emphasize. 

Our project management software comes with powerful Reminders to help you always keep track of your deliverables. You can customize where and when you receive these reminders for added ease. Whether it’s your email inbox, your desktop, or mobile, ClickUp will inform you of everything at the right time.

ClickUp has tons of notifications to keep you updated on your task developments. You can also customize how often you receive them and on what platforms they appear. 

Instead of adapting to a tool’s interface, let the management tool adapt to you! 

ClickUp gives you Multiple views for managing tasks the way you’d like to: 

• Board view: view your tasks in a handy Kanban board
• List view: view your tasks in a GTD-style list app
• Box view: check what everyone’s working on and delegate tasks
• Calendar view: quickly manage your task schedules
• Table view: create flexible spreadsheets 
• Timeline view: visualize and organize your work over time
• Whiteboard view: ideate new tasks and visualize workflows flexibly

Sure, your typical project management software allows you to add comments to tasks.

But ClickUp does way more!

ClickUp lets you instantly convert comments into individual tasks for quick task management. All it takes is a couple of clicks to assign a comment to someone and have it pop up in their Task Tray. Once they finish the task, they can even mark it as resolved!

A task manager can use ClickUp to set Goals to track what they’re working towards. You can even break down your goals into smaller Targets to make them more achievable.

Manage your business, resources, and develop Sprints, all from Dashboards. You can also choose what Widgets to include in your Dashboards, such as a Burn Up, Burndown Velocity chart, etc.

Note down important tasks and ideas, create checklists, and even convert your notes into tasks with our Notepad.

ClickUp supports tons of integrations with your favorite apps and collaboration tools, including Slack, Gmail, Zoom, Outlook, Google Drive, HubSpot, and more.

And that’s just the tip of the iceberg. ClickUp also offers you a built-in Gantt Chart, Task Dependencies, Permissions, Native Time Tracking, Mind Maps, and much more! 

Need a full picture of our project management tool? Take a look at the ClickUp Features page.

Pricing: Free to $5/month per user and up!

What people think about task management with ClickUp

“I honestly wouldn’t last two minutes in my job without ClickUp holding all my tasks and being the brain that remembers what I need to work on, when my deadlines are, where to reference information, all the little details individual to each area of work and a thousand other things.” — G2Crowd

“I liked that every one of us (we were a 10-men dev team featuring 2x QA, SCM, PO and DEVS) was able to create as many customized views and lists and what-not. Aggregation worked amazing – especially when grouping things together for exports and reporting subtasks – we used that a lot for “task-scoping” (basically task breakdown) and on the business plan it also allowed us to assign hour estimates.” — GetApp

Ready to try ClickUp? Get it for free here.

2. ProofHub

ProofHub is an all-in-one project management app and collaborative work management tool. It comes with all the features you require to stay in ultimate control of your teams, tasks, projects, and communications.

There are powerful team collaboration features to keep your distributed team members connected. You can share company-wide announcements with ease. ProofHub also integrates with third-party apps like Google Drive, OneDrive, Dropbox, and Box to give you a central place to access all your files and data.

However, it may not suit larger teams, and you may be bothered by a ton of notifications since they lack custom notifications.

In ProofHub, users get:

• To-do lists
• Custom workflows and kanban boards
• Gantt charts
• Online proofing tool
• In-built chat app
• Dedicated space for real-time collaboration
• Timer and timesheets
• Custom reports
• File sharing
• Mobile app (both iOS and Android)

Price: $89 per month (unlimited users)

Visit Proofhub

3. Todoist

Todoist, as a task management solution, is a breeze for many. 

Like the Swift to-do list app, it has a simple, no-frills interface built around a classic design. This task-tracking software is great for individuals, though they’ve recently expanded into teams and adapted to small business needs.

However, they still fall short when it comes to team management, as you can’t assign multiple people to a single task. 

Guess they want you to-do things all on your own!

Check out the best Todoist alternatives.

In Todoist, users get:

• Recurring due dates
• Subtasks
• Priorities
• Mobile apps available for iPhone, iPad, and Android devices

Premium

• Task labels and reminders
• Email notifications
• Automatic backups
• Collaborate on tasks via email

Pricing: Free to $5/month per user.

Visit Todoist 

4. Any.do

This is an interesting to-do list app and task management app. Any.do labels items as today, tomorrow, and upcoming, giving you a quick overview of the tasks that you need to complete. 

Unlike other task or project management software, Any.do also has an intuitive calendar to help you see how your events and tasks fit together. This task management solution can also organize tasks and filter your workflow by due date or category.

There is one drawback, though:

Looking for a powerful free version?

We’re sorry, but Any.do’s going to have to respond with a: no-can-do!

In Any.do, users get:

• Calendar
• Time tracking add-ons
• To-do list reminders
• Daily planner to organize and prioritize to-dos
• Android and iOS mobile apps

Premium:

• Unlimited attachments
• Location-based reminders
• Task color-coding to organize your work 
• Customized recurring tasks

Price: Free to $2.99/month per user.

Visit Any.do

5. Chanty

Chanty is a team collaboration platform employing a chat-first model to create an effective task management system. With chat organization, users get to convert any message into an assignment, allocate it to the appropriate person, and set due dates for it.

Moreover, switching to a Kanban board can also help you improve your workflow by providing an easy way to manage all of your tasks in one location from a bird eye view.

You can also use Chanty to do more than just communicate by integrating several apps and eliminating the inconvenience of navigating between all of them.

In Chanty, users get:

• Individual and group audio or video calls
• Built-in task management
• Screen sharing
• Community support
• Unlimited searchable chat history

Premium:

• Roles and permissions
• A dedicated support line
• Unlimited members on the team
• Unlimited individual and group audio or video calls

Price: Free up to 10 users after which it is $3/user/month.

Visit Chanty

6. HubSpot Task Management

HubSpot took task management and decided to up the game for everyone. The software is included in its customer relationship management (CRM) suite, and it’s aimed at helping you move along the sales funnel. 

You can create workflows to automatically schedule new tasks after you complete ongoing tasks. Set up reminders, compare your performance to past data, and keep track of everything in one place.

HubSpot has a strong focus on integrations, so if there’s an app you love, chances are HubSpot works with it.

Check out ClickUp’s integration with HubSpot.

HubSpot is a comprehensive tool, and even at the free level, it can be a lot. While they offer different ways to learn the software, it has more of a learning curve than some other options on this list.

In HubSpot Task Management, users get:

• Automatically synced data 
• Integrations with hundreds of apps
• Easy task creation
• Progress tracking
• Task queues

Price: HubSpot starts free, with premium CRM plans starting from $45/month.

Visit HubSpot

7. Taskque

Taskque is one of the best task managers that’s a step up over a regular to-do list app. It’s a great tool for resource management and can assign tasks to the next available team member. 

It works well for teams that are working on the same functions, with similar skills. Instead of being a broad management tool with no focus, Taskque can quickly assign tasks to zero down on your work.

So it’s perfect?

Unfortunately, it’s going to be a tough tasque working with its limited integrations and no time tracking.

In Taskque, users get:

• Automatic task assignment
• Discussions
• Calendar
• A powerful to-do list app
• Workflow management

Premium

• Groups
• Exclusive permissions
• Expanded workspaces

Price: Free to $5/user per month.

Visit Taskque

8. Flow

If you’re a project manager who likes using a Gantt chart, Flow could be the best task tracking software for you. Most of the projects are color-coded to help you quickly navigate between individual tasks and projects in your workflow. 

Additionally, templates and repeat projects help users when they need to do a project repeatedly or stage another event. 

The one drawback of this management app? 

Don’t use it if you’re looking for a free task management tool. There’s no free plan!

In the Flow task tracking software, users get:

• A list of tasks with card views
• Drag and drop timeline
• Workflow management
• Workgroups
• Public and private projects

Price: $4.79/user/month and up

Visit Flow

Take a look at our ClickUp and Flow comparison.

9. Hitask

Tasks and projects are front and center in this management solution. The central dashboard features all of your tasks and can be arranged by the due date, project, or team. 

Your teammates are listed on the right side, and you can automatically drag tasks from the central task area to your team members. Once this is done, each teammate is assigned the task, and it becomes part of their workflow.

Speaking of your workflow, any good task management software should be able to offer you easy task planning and scheduling features to streamlines your workflow.

Does Hitask offer them?

They have no Gantt chart. 

No Kanban board.

So no workflows. Ugh.

In Hitask, users get:

• Task management
• File storage
• Time tracking
• Email task creation
• Mobile apps for iOS and Android
• Reports

Premium:

• Selective permissions on tasks
• Calendar sync
• Unlimited storage

Pricing: Free to $20/user per month

Visit Hitask

10. Trello

Trello is one of the largest Kanban task management tools. It’s no surprise that their Kanban boards are their main calling card. This customizable Kanban interface allows users to set up cards for different projects like they were post-it notes.

To make Trello efficient for complex projects, you’ll have to upgrade for features like Gantt charts or priorities. 

Why do that when there are tools that offer that in their free plans?

Take a look at the best Trello alternatives, and don’t forget to compare Trello with ClickUp!

In Trello task management, users get:

• Boards
• Lists
• Cards
• Checklists
• Attachments
• Android and iOS mobile apps

Premium:

• Unlimited integrations
• Collections for teams
• Public/private boards
• More onboarding support

Price: Free to $17.50/user per month

Visit Trello

11. ProProfs Project

ProProfs Project is a feature-rich task management solution. It’s built to handle multiple projects across cross-functional teams on a single platform.

Create a project schedule and streamline your processes to deliver your projects on time and within budget. Also, you can prioritize tasks and track them using multiple project views such as Gantt charts, Kanban board, and more.

One of the best things about ProProfs Project is its customizable dashboard. It lets you schedule tasks with a simple drag and drop and provides all your project information at a glance.

What’s missing? A user-friendly mobile application that allows seamless team collaboration anywhere, anytime.

In ProProfs, users get:

• Centralized dashboard
• Real-time alerts & notifications
• Instant messaging, task comments, & file sharing
• Customizable workflows
• Gantt charts, Kanban board, Calendar view
• Task prioritization

Premium:

• AI-powered reports
• Automatic invoicing
• Task dependencies
• Time tracking

Price: $2/user per month and up

Visit ProProfs Project

12. Quire

Quire breaks down online task management into its smallest components, giving you the most critical tasks to focus on first. Unlike other management tools, the way it does this is with “nesting” and Kanban boards.

Quire nests tasks within cards in a Kanban board to unfurl your next steps within each card. 

This online task management software also has powerful filtering options to help you pick out the tasks that need to be completed first.

As perfect as it sounds, it has a-Quire-d its share of flaws. The most striking one is its lack of a built-in chat feature!

In Quire task management, users get:

• Tasks and subtasks
• Progress reports
• Recurring tasks
• Apps for iOS and Android
• Calendar
• Kanban boards

Price: Free

Visit Quire

13. Asana

This management software aims to help you meet your task deadlines quickly. You can even integrate it with time-management software to add time tracking to your tasks. 

Asana is a good option for online task management in that smaller teams can use it effectively. But it may not scale as well across the whole organization.

Don’t forget to check out the best Asana alternatives and our Asana and ClickUp comparison!

In Asana task management, users get:

• Projects
• Tasks
• Basic dashboard
• Basic search

Premium:

• Unlimited dashboard
• Custom fields
• Task dependencies
• Private teams and projects
• Start dates
• Google SSO

Price: Free to $24.99/user/month and up

Visit Asana

14. Things

The Things app is another great task management software.

The key differentiator for this task-tracking software is that you can select a core focus for each day. Things lay on a small layer of project management that has sections on comments, tasks, and subtasks.

Do remember, every web-based task management feature is premium because there’s no free task plan for your desktop, iPhone, and iPad.

Any other concerns about this task management system?

Things is only available on Mac and iOS.

In Things, users get:

• Calendar events
• Morning, afternoon, evening slots
• Section headings
• Checklists
• Mac OS shortcuts

Price: One-time charge of $49.99

Visit Things

15. Clockify

Although widely known for its time tracking capabilities, Clockify can be a solution to your task management problems, too.

How?

You can use Clockify to manage all your tasks, to-dos, and projects. Additionally, it’s suitable for individuals, such as freelancers and independent consultants, and companies and teams of all sizes. 

The app offers a free task timer that you can use to track the hours you and your team spend working on tasks — and then uses that data to calculate billable hours.

The only drawback is that Clockify covers a wide range of time tracking and invoicing features which can be overwhelming if your idea is to use it solely as a task management app. 

In Clockify, users get: 

• Categorize your time entries into specific tasks. 
• Assign tasks to people and set time estimates for each task. 
• Manage your tasks — edit them, mark them as done, or delete them. 
• Visually track all your tasks and time logs in a Calendar view. 
• Integrate the app with 80+ other project management and productivity tools. 

Premium: 

• Define hourly rates for each task and decide which ones are billable.
• Visualize all your projects, see who’s available for their next task, and make schedules accordingly. 
• Ensure maximum security and privacy of your tasks by hosting Clockify on your own servers. 
• Automate your projects by setting up Project templates and using them for every new project, if applicable. 

Price: 

You can use most of Clockify’s features for free; the cheapest paid plan starts at $3.99 user/month

Visit Clockify 

16. Plutio

Plutio is an all-in-one business management app designed for freelancers, small businesses, and large enterprises alike. It comes with everything you need to efficiently manage tasks and projects for teams and individuals.

Plutio comes with tons of great collaborative features that give you a cutting-edge, like time-tracking, team chat, dynamic proposals, contracts and e-signing, appointments and bookings, and more.

It’s a fantastic solution for anyone looking to streamline and automate their processes while cutting their monthly software costs.

The downside? Because Plutio comes with so many features, it can take a while to learn them all. However, they have excellent customer support to help get their users up to speed.

In Plutio, users get:

• Timeline/Gannt view, Kanban view, list view, and calendar view
• Dashboards, projects, and knowledge-base
• Team Chat, time-tracking and timesheets, built-in documents
• Proposals, contracts, and invoicing

Pricing: 7-Day Free Trial, Pricing Starts at $19/month.

Visit Plutio

17. Infinity

Infinity is a flexible and fully customizable task management software that features a colorful and engaging interface. This software can be used by both freelancers juggling multiple clients and tasks, as well as corporations with thousands of employees around the world.

Built to help you organize yourself easier and take the stress out of your workdays, Infinity gives you endless ways to customize your workflows. The key to this is in Infinity’s great structure, advanced productivity and automations features, and unmatched versatility.

Using Infinity, you’ll be able to put all of your tasks straight, eliminate clutter, collaborate with teams and stakeholders, spot and resolve bottlenecks, and get tasks done with less effort and in less time.

In Infinity, users get:

• 6 different views to display data: Kanban, List, Gantt, Calendar, Form, and Table
• 20+ attributes, including labels, dates, formulas, and progress bar, to name a few
• Over 50 templates for various use cases
• API & automations to help you complete projects faster
• Multiple integrations, including ones with Google Drive, iCalendar, and Zapier
• Dedicated desktop and mobile apps

Price: Infinity is currently running one-time payment deals that give users access to all Infinity features.

Visit Infinity

18. Accelo

This management software has a task board that will automatically show you overdue tasks for today, tomorrow, and beyond. 

Another great feature of this management app is the number of integrations. These include Google Drive, Office 365, Outlook, internet safety software; you name it. Accelo also helps you monitor estimates, invoicing, scheduling, and billing more so than any other task management app.

Accelo is capable of so much, but it accel-erates your company at a cost.

It doesn’t have a free plan. And $39 per user per month, you’ll be spending a small fortune each month!

In Accelo task management, users get:

• Team scheduling templates
• Inbox
• Time tracking templates
• Tasks
• Automated timesheet
• Billing
• Invoicing
• Quotes
• Recurring tasks

Price: $39 to $79/user per month

Visit Accelo

19. Taskworld

To be quick and to the point, this management app looks a lot like Trello (or maybe Trello looks a lot like Taskworld?)

The point is…if you enjoy the layout of Trello but need a few more features, then Taskworld is probably worth a look. Their reporting, task points, and activity log look stronger than Trello’s for sure.

Sounds great until you realize their list of integrations is so small you could note it down on one of their virtual post-its and still have space left on it! 

In Taskworld task management, users get:

• Task lists
• Task points
• Task assignments delivered by email
• Activity log
• Repeating tasks
• Mobile apps for iOS and Android
• Direct messaging

Price: $10/user per month to $22/user per month

Visit Taskworld

20. Wimi

If you’re a jack-of-all-trades, then Wimi may be the task management app for you. It has online task management in one pane, docs in another, and even a messaging system for your work as well. 

Like other management apps, you can use Wimi to track task project statuses and add deadlines where needed. It also has a great timeline feature to manage task dependencies and key performance indicators.

On the downside, Wimi’s pricing can go through the roof for larger teams!

In Wimi task management, users get:

• Gantt chart timeline for lean visual management
• Task assignments organized as post-it notes
• Critical path calculations
• Task filters
• Task history

Premium

• Unlimited projects
• Up to 500GB of storage
• User training and onboarding

Price: Free plan + paid plans up to $18/per user/month

Visit Wimi

21. Basecamp

Basecamp is a quality task management software who’s core really focuses on efficient team collaboration and communication.  

What isn’t core to the software is making itself feel like it’s made for you. For example, you can’t customize each specific task status.

What’s been approved? What’s in progress? Guess you’ll never know!

Check out these 7 Basecamp alternatives and our comprehensive Basecamp review.

In Basecamp, users get:

• Real-time communication (campfires & pings)
• Simple task management
• Auto check-in questions
• Project progress tracking (Hillcharts)

Pricing: Free to $99/month

Visit Basecamp

22. Monday.com

Monday.com is another great and simple task management software to consider. It has multiple task management features that let you create task assignments and assign them with ease.

And while we’re not saying that it’s as disappointing as most Mondays, there’s no free plan.

Check out how ClickUp compares to Monday.com & how Monday compares to Asana!

In Monday.com, users get:

• Calendar view
• Time tracking
• Automations
• Unlimited boards

Pricing: $8/seat per month to $16/seat per month

Visit Monday.com

23. Wrike

Last on this list of project management software is Wrike. It’s a popular free task manager and project management system with built-in time tracking features.

Whether you’re a small team or an enterprise-level user, Wrike will serve you well.

However, if you’re a creative thinker, you’re going to feel stifled.

They don’t have mind maps or a notepad to jot down ideas. 

WYrikes!

Not sure about Wrike anymore? 

Take a look at these Wrike alternatives or Compare ClickUp vs. Wrike for a clear idea.

In Wrike, users get:

• File sharing
• Task tool for progress tracking
• Workflow statuses
• Milestones

Pricing: Free to $24.80/user per month

Visit Wrike

What Is Task Management?

Task management is more than just a task manager checking off items on a to-do list!

It’s an organized system for identifying, monitoring, and managing the work you and your team. Task management involves:

• Tracking task progress
• Delegating work to team members
• Setting deadlines
• Adjusting work schedules
• And so much more!

Effective task management helps individuals or groups achieve goals, and it also takes into consideration task planning, task priorities, task automations, as well as dependencies and budgeting. Task management is usually one of the essential features of good project management software.

Why Do You Need Task Management Software?

1. It helps you organize work

We know you and your team work on multiple tasks every day!

Project tasks, HR activities, social media posts, invoicing, the list goes on.

Now try and imagine handling all of that with a pen and paper, or even an Excel sheet.

Unfortunately, this is all too common.

According to a recent study by ClickUp, 42% of employed Americans feel that they do not have all the technology and tools, such as task management apps, to succeed at work! Nearly half (45%) would give up 10% of their salary for an easier work life.

There’s no way you can keep track of every project task, meet your deadlines, track progress, and manage your team without a dedicated tool. 

Luckily, task management tools are designed for this, acting as a safeguard against going crazy! 

It’s a dedicated space to monitor your task progress, assign tasks, and manage schedules. It ensures that you’re able to efficiently track tasks and subtasks so that you meet your deadlines.

2. It helps your team collaborate effectively

Your task management tool will improve not only your in-office and/or virtual team’s tasks but also your team collaboration capabilities.

As each task has a dedicated space, it’s easier for your team to consolidate information and work on things together. Also, as every assignee has access to this task space, nobody will be left out of the loop. 

Your team can easily share files, ideas, and feedback to collaborate over tasks and get things done quickly. 

3. It helps you prioritize tasks

All tasks were not created equal.

While every task needs to be addressed, some are more important than others. 

So what do you do?

You start prioritizing tasks.

For example, finishing a client’s project is probably more important than deciding what your office party’s theme is, right?

Your task management tool will help you prioritize tasks to work on what’s most important immediately.

What are Features of a Great Task Management Tool?

• Comprehensive Integrations – Does this tool integrate with a variety of apps such as Google Calendar, Slack, Salesforce, Zapier, Bugsnag, etc?
• Tracking Task Progress – Is it easy to see which stage in the project everyone is and how you and your team are arriving at your goals? Can you visualize the project from many different views?
• Responsive Customer Support – Does the task management solution offer quick chat and email response times in case you need help?
• Ease of Use – Can it be used by beginners and expert project managers alike? Can it be adopted by both code and no-code teams and can collaboration exist between departments?
• Intuitive Flexibility – Can it be used for an infinite number of use cases? Can you execute task planning not only for marketing campaigns and software development, but also for personal goals and university projects?
• Frequent Updates and Features – Is the team behind the task management platform dedicated to crushing bugs, shipping new features, and listening to their users’ feedback?

These are some of the criteria we use to evaluate the task management platform, but you’ll be able to decide for yourself after reading through this list.

Bonus: Learn how to implement a work management system!

Which Online Task Management Software Will You Choose?

You don’t need us to tell you that there are lots of task management apps available. That’s apparent from any Google search or a glance at the productivity section of the app store. 

So here are some suggestions for deciding which task management software is right for you:

• Try a free plan before you buy it. You shouldn’t have to lay down your hard-earned cash on task management apps before knowing how they work. Test out some of the best free task management software to help you decide what you like and don’t like. Some online project and task management tools offer free trials. Be wary of those tools because you know a sales pitch will be coming at the end!

• Read the reviews of task management apps. Unless you love trying out new software as a hobby, you’ll probably want to see how others have used them. They may even show you a new way of using the software. You’ll also learn of any problems in that online task management software too.
• Check out the roadmap. Just because an online task management software doesn’t have the features you want doesn’t mean it won’t be there tomorrow. The best software companies are constantly iterating and releasing new features regularly.

First on the list? Get ClickUp for free today to discover how to manage task assignments, streamline your workflow, and boost everything else in your Workspace!