25 Best Task Management Software for Work in 2023

9. ClickUp

ClickUp, one of the widely popular task management software, comes in handy for teams of all sizes. Clickup further claims to be the one organizational app to replace them all and it pretty much does, but there are a few things you must consider before switching to Clickup. 

Packed with an incredible suite of robust features, the software is largely appreciated for its assignable comments feature. 

But, we would like to underline that most of its advanced features are restricted in the free version. On top of it, the grand number of features often tends to make teams feel overwhelmed and confused.

Suitable For

Suitable for small teams and solo users. ClickUp provides teams with powerful tools. The user interface is simple to understand and use.

Key Features

• Task Management
• Time Tracking
• Templates
• Custom Task Statuses & Custom Fields 
• Gantt, Kanban, Calendar, To-Do List, Notepad, Form, Activity

Pros

• Efficient dashboard view. ClickUp provides great visuals and information from its dashboards. 
• ClickUp continually provides new features, improvements, and enhancements based on what its customers need.

Cons

• Teams complain that the learning curve is a bit high and their members find it hard to use all the features. Users sometimes can’t effectively decide whether to use the tool for one purpose or another.
• Too many options for customization. The high level of flexibility and customization tends to confuse users.
• UI needs improvement. Additionally, the text size is small and the colors are too faint to give proper contrast.

10. Wrike

From tasks to priorities & deadlines, Wrike qualifies as a swift task management solution for organizing work and everything on the table so that you can focus on completing your projects in time. Streamlining workflow while collaborating is easy and seamless on Wrike.

Suitable For

With its enterprise-grade functionality, Wrike is a good fit for marketing teams, agencies, and professional service providers but most versatile features require a high price tag to be unlocked. 

Key Features

• Customizable dashboard
• Interactive Gantt charts
• Purpose-built templates
• Custom request forms

Pros

• Ideal for multiple project management 
• Advanced project reporting 
• Prioritize tasks

Cons

• Organizing work in calendar view is complicated
• User interface is confusing

11. Airtable

Airtable, a collaboration and work management platform, comes with a layout so simple that you can readily start using it for managing your tasks and enhancing your productivity. 

Flexible enough to organize multiple projects and tasks, it also gives you the freedom to work the way you prefer.

Suitable For

Airtable is one of the simplest database tools you’ll ever use. But due to the lack of organizational capabilities, it’s only best for creative teams that offer services and products to clients. It definitely can be a good tool to manage your marketing and graphic design projects. 

Key Features

• Grid interface allows grouping of projects based on different criteria such as status and project owner
• View and move tasks to different stages as cards using Kanban boards
• Gallery view makes it easy to find photos, documents, etc.

Pros

• Task management is made easy with drag and drop tools 
• Calendar view with milestones and due dates to help you stay on track
• Variety of app integrations

Cons

• Standard features compared to other top-tier task management tools
• Lack of reporting tools

12. Basecamp

Basecamp is your typical task management tool next door that can be leveraged to manage tasks of multiple projects across cross-functional teams simultaneously. It has proven to help teams stay productive and well organized.

With Basecamp, no matter if it’s the team members, deadlines, tasks, files, and documents, or deadlines, you get to manage everything with ease. Using group chats and direct messages, your team can further stay informed.

Suitable For

Though you can use it to manage projects—Basecamp is more of a collaboration app instead due to the lack of Gantt charts, and proofing tools. It’s more like a virtual hub for teams and organizations.

Key Features

• Activity view allows managers to see everything related to project tasks 
• Create to-do lists and choose assignees and set due dates for tasks
• Share docs and files
• Automated Check-ins

Pros

• Easy to set up projects and add team members
• Comment directly on tasks and lists 
• Drag and drop files to upload them
• Bookmark to-do lists, messages, etc. to gain quick access

Cons

• Misses out advanced features like Gantt charts and timesheets.
• Cannot assign priority levels to tasks

13. Taskworld

If a built-in timeline view and instant team messaging are the features you’re looking for, then Taskworld can be your true companion. It’s a project management and project planning software that helps teams to set up their projects and add tasks to them almost instantaneously.

Suitable For

Best for decentralized and diverse teams, this tool can help you work towards common goals and ensure no important message is missed.

Key Features

• Track time spent on tasks and time logs for each project
• Set due dates and tag tasks with descriptions
• Get status of all project tasks with performance reports

Pros

• Attach files with tasks
• Instant team messaging
• Activity logs

Cons

• Slow loading time
• Calendar not available

14. Quire

Is hierarchy your preferred work methodology? Well then, meet Quire – a tool that divides task management into the smallest components possible, lending you the most essential tasks to focus on first with the help of “nesting” and Kanban boards.

Further packed with effective filtering options, Quire enables you to prioritize effortlessly and pick out the tasks that should get down first.

But, uh-oh, Quire isn’t as perfect as we assumed due to a striking lack of a built-in chat feature!

Suitable For

Quire is built for businesses that struggle with taking big goals and both making them smaller and managing all these little tasks with its unique tree structure but lacks collaboration features like inbuilt chat.

Key Features

• Tasks and subtasks
• Progress report
• Recurring tasks
• Apps for iOS and Android
• Calendar
• Kanban boards

Pros

• Break tasks into subtasks
• Add descriptions and comments to tasks
• Simple and elegant user interface

Cons

• Most features are pretty basic
• No time tracking option

15. Smartsheet

When we say Sheets, our mind immediately takes us to those boring and time-consuming work plans sitting across columns and rows, but Smartsheet isn’t the closest to montonuous. Rather, it’s a web-based team collaboration and project management tool that provides organizations with features like task management, crowdsourcing, reporting, and much more. 

In terms of look and feel, it’s built on a spreadsheet-type task management interface offering regular features like scheduling tasks, subtasks, activities, and much more.

Suitable For

Smartsheet is flexible and customizable, but it takes a while to figure out how you can use it, so if you’re ready to put in the time to understand the functionalities of Smartsheet, it can be your go-to tool.

Key Features

• Pre-built templates to jump-start your project
• Integrates with apps you already use
• Alerts and Automated actions 
• Custom reports across projects
• Resource Management & Scheduling

Pros

• Leverage team collaboration 
• Drive work at scale 
• Secure platform deployment
• Drives performance by optimizing campaign execution
• Automates relevant business processes

Cons

• Limited calendar view
• Lack of time tracking feature

16. Tasklog

Tasklog is a task management software dedicated to freelancers. It’s pretty clear why Freelancers love the tool! It helps freelancers manage their daily tasks in one visual dashboard and let them create to-do-lists, manage projects, and assign tasks to clients. 

Tasklog also demonstrates data insights and summaries that give users a clear idea of their productivity, accomplishments, and performance.

Suitable For

Tailored to fit the needs of modern day freelancers.

Key Features

• Assign tasks to specific time entries
• Time-tracking
• Online billing and expenses
• Client task assignment
• Reporting and insights

Pros

• Easy to use interface.

Cons

• Only suitable for freelancers, lacks capabilities to manage medium or large sized teams and projects.

17. Hive

Planning, executing, and completing tasks – you can do it all in Hive, with an added touch of task cards and the epic kanban boards. 

Hive, a wholesome productivity platform,  allows you to organize your tasks effectively via automated task management. Furthermore, your team members can also collaborate on tasks, thus, making transparency a daily thing.

Suitable For

Mid-sized and large sized companies can use Hive. Because of its complex features, this project management tool needs a little time to get used to, and is best suited for teams with a dedicated project manager.

Key Features

• Kanban boards let you manage tasks in stages
• Real-time analytics for measuring project progress
• Upload, organize, and attach files with tasks

Pros

• Multiple task views give the flexibility to manage tasks in the way you like 
• Send direct messages to communicate with team members
• Built-in templates for getting started with task management quickly

Cons

• It will take some time to learn the software’s functionality
• Dashboard becomes messy when managing several projects simultaneously

18. nTask

nTask is a reflexive and simple task management software used by different teams. One can manage both individual or multiple projects whether it’s for personal and professional use. It allows you to create as many teams and workspaces for different work purposes, projects, or even for different departments at your organization.

No doubt you can get more done in less time with the nTask application, but you won’t be having a Kanban board and reporting insights at your disposal, just so that you know.

Suitable For

Caters perfectly to small businesses and individuals, but is not a good fit for large teams with complex projects.

Key Features

• Time tracking and Timesheets
• Team Management
• Meeting Management
• Issue Tracking
• Risk Management

Pros

• Easy to use
• Manage progress with Gantt charts
• Paid plans are cost-effective

Cons

• Reporting feature not available
• No Kanban board feature

19. Bit.ai

Here we have a tool that would let you create, store, organize, share, and collaborate in one place, sounds fun? We know right!

Bit is an incredible document collaboration and task management tool where you can create workspaces around projects, teams, and departments to keep your documents organized and conk out data silos for a free flow of information.

Along with that, you can even invite your team and simultaneously collaborate. We were just so ready to call it a  perfect task management tool but we got reminded of the fact that Bit isn’t mobile-friendly, meaning you won’t be able to manage your work on the go wherever you want!

Suitable For

Bit.ai can be used by teams of all sizes for   document collaboration, creation, and management but is precisely more suited for educators.

Key Features

• Workspaces and folders to keep data organized and safe
• Real-time collaboration with team members
• Content and knowledge management capabilities

Pros

• Simple and intuitive user interface
• Minimalistic and distraction-free editor with auto-formatting features
• Supports live-sharing and document tracking
• Provides real-time collaboration features

Cons

• Bit is not available as a mobile app, however, Bit documents are fully responsive and look great on all devices.

20. Proggio

If you’re looking for a tool that can help you manage your project portfolio and at the same time let you track  the project tasks, Proggio would be one terrific tool to have on your side. Its innovative features can help with better planning of projects and on-time delivery.

With Proggio’s powerful task management features, you get full command over all the tasks without requiring you to ask your team members for updates.

Suitable For

Since no detailed tasks can be assigned or tracked, Proggio is only good for really high-level tasks and large-sized team’s.

Key Features

• Manage tasks effectively in Kanban board view
• Customizable templates
• Create visual task roadmaps with built-in Gantt charts

Pros

• Intuitive user interface
• File attachments with tasks
• Suitable for teams across a wide range of industries

Cons

• Limited team collaboration capability

21. Casual

Casual isn’t so casual when it comes to managing tasks, if you ask us!

In fact, it is an excellent visual task and project management tool that makes it possible to arrange task blocks wherever you consider fit.

Suitable For

Infamous for being the ideal tool for small and growing project teams, this tool gives users the advantage of visual charts to plan the processes related to projects. Plus,  it can also track project paths and can let you allocate tasks in different ways without declaring dependencies.

Key Features

• Visual Project and Process Management 
• Visual Task Manager
• Workflow Management Tool

Pros

• Easy to navigate
• Drag-and-drop interface
• Ability to generate flow diagram PDF and URLs on the fly
• Users can easily set task dependencies
• Users can see from the screenshot 
• Great for complex projects

Cons

• No integration options
• Removing dependencies in chrome does not work very well

22. Teamwork

Next on our episode of ‘Hunting down the best task management software’ , we have – TeamWork, a project task management tool. 

It has a wide range of features that can assist you in hitting deadlines and improving the performance of your team as well as overall productivity.

It is powered with project templates that are meant to minimize the manual efforts required to streamline your project tasks. Apart from this, it’s a hard pill to swallow but this tool’s design and the interface aren’t as good when we compare it to other tools in the market.

Suitable For

With billing and invoicing features, it’s well suited for teams that handle client work.

Key Features

• Get an instant overview of team capacity using Workload
• Keep every project and its tasks in clear sight with Portfolio
• Gantt chart allows planning of project timeline
• Meet deadlines by prioritizing tasks

Pros

• Easy to add team members and assign tasks
• Manage workflows to keep projects on track
• In-built timer for time tracking

Cons

• The overall design is a little dull
• Reporting feature  is not good

23. Podio

Citrix Podio, famous for its adaptability and customizability, is an online task and project management tool that comes with hundreds of web-based software add-ons that can add functionality to your app.

Suitable For

It’s ideal for small sized teams and may not be the right tool that your team can use for managing complex projects.

Key Features

• Organization apps
• Notes apps
• Templates
• Invoicing tools

Pros

• User friendly interface
• Loads of add-ons in the app store
• Can handle custom integrations

Cons

• Lacks in-house functionality such as assigned comments and reports
• Cannot handle complex project management

24. MeisterTask

If your keywords for a task management tool are user-friendliness, customizability, and easy collaboration – you’ve landed in the right place.  MeisterTask, a Kanban based project management tool, can definitely stand up to those expectations, as it’s very simple to use, with a layout that’s extremely attractive. Each user gets a central place to share files and ideas with the rest of the team. MeisterTask also lets you customize your dashboards to suit your needs.

Suitable For

If you’re a freelancer or a very small business, the free plan might be enough for the moment. While it doesn’t come with all the features, it still offers enough to get you started.

Pros

• Loads of customizability
• Team members will find it easy to collaborate over a plan
• Loads of integrations with tools like Slack and GitHub

Cons

• Can’t handle complex projects
• Mobile tools lack functionality

25. Workzone

Workzone is a tried and tested web-based software that’s been around since 2000. But that doesn’t mean it’s as dead as a dinosaur. Sure, it’s not the best project planner on this list, but I guess everyone needs a throwback now and then.

Since Workzone is old-school, it offers no-nonsense project management. All your projects are accessible from your project dashboard, where you can easily check their status. Workzone lets your project team members collaborate easily via the comment section present under every task. Workzone gives you detailed reports on a variety of topics.

Suitable For

Marketing departments, ad agencies, colleges, and organizations that manage a large number of projects and require to share them across a diverse user base of technical/non-technical users.

Pros

• Straightforward project management
• Powerful to-do lists
• Good reporting capabilities

Cons

• Mobile applications need work
• Lacks features like assigned comments and multiple views
• User interface is dated

Which Online Task Management Software To Choose From?

One thing that we are sure of is that you know your business and its needs way more than we will ever know. On top of this, it just takes a quick google search to find the n number of task management apps available in the market, which leaves us to the conclusion – In the end, it’s you who need to make the final call, all we can do is to give you the right insights, that we just did. Here are few Smart suggestions for deciding which task management software is right for you:

• A free plan hurts no soul. Instead of wasting your hard-earned money on a tool that looked good on screen but worked ‘just-not-that-good’ for your team, it’s better to test out some of the most popular free task management software before making the final decision. At SmartTask, we don’t want you to make the wrong choice and regret, which is why we offer free trials.