7 Best User Provisioning Tools in 2023 (Paid & Free)

In a digital world where every user needs to be carefully vouched for, constantly monitored, and efficiently managed, it becomes essential for network and server administrators to stay on top of everyone accessing their resources

And in cases where businesses have many user accounts, it makes sense to leverage one of the best user provisioning tools.

Here is our list of the seven best user provisioning tools:

1. SolarWinds Access Rights Manager 

   EDITOR’S CHOICE

   Α lightweight AD user provisioning tool from one of the leading server and network monitoring tool makers; it is ideal for larger businesses. It standardizes user credentials using role-specific templates to manage accounts at scale securely. Start a 30-day free trial.

2. ManageEngine ADManager Plus

   (FREE TRIAL)

   Α tool created for the Windows environment that is easy to use, cost-effective, and completely web-based; this is a comprehensive tool that integrates well and allows for delegation of administrative tasks. Access the 30-day free trial.

3. Oracle Identity Management Α highly flexible tool that can work equally efficiently in any architecture; it is a suite of tools that ensure the security of accounts from all angles.
4. Okta Α workforce and customer identity management solution offering frictionless logins and API integrations; other features include workflow integration with many systems and password-less access capabilities.
5. PingIdentity PingOne Α cloud-based user provisioning tool that is mobile-friendly and offers authentication services to many third-party solutions; it is a simple but powerful tool that administrators will love using.
6. SailPoint Identity Platform Αnother cloud-based user provisioning tool that leverages the latest technology, making it an advanced solution fit for securing any architecture; it is flexible and keeps adapting as the user accounts scale or transform.
7. OneLogin Trusted Experience Platform Αn all-encompassing user provisioning tool that caters to internal and external accounts and all assets in a digital environment; it brings unique technologies to the table without negatively affecting endpoint performances.

What is user provisioning?

User account provisioning, or user provisioning, is a digital identity and access management process that ensures user accounts are created and assigned the proper roles or permissions to access an organization’s resources as per existing policies or regulations.

The process also involves changing, disabling, or deleting these accounts depending on the lifecycle or employment status of the users in an organization.

Automated user account provisioning is when these actions are performed using tools usually triggered when information is added, modified, or changed in other user control systems – like HR systems or Active Directory (AD) services.

Managing user accounts for every employee – especially in a large enterprise – can quickly become a tedious, error-prone job. This becomes glaringly evident in companies where employee turnover and transfers are high.

As the number of accounts that need to be handled increases, it can affect the line. Users that needed to be on-boarded can find themselves idle for hours, if not days, while their accounts are created, assigned the correct roles, tested, and finally handed over to them. This leads to wasted man-hours.

Installing a user provisioning tool is the best solution.

Features of an exemplary user provisioning tool

Our methodology for selecting a good user provisioning tool

• It should have the ability to provide business partners with layers of single sign-on (SSO), and Multi-factor Authentication (MFA) access to apps through a portal functionally – similar to the ones available to their internal users.
• A user provisioning tool should handle both workforce and customer accounts with equal efficiency.
• It should allow customers who already have established their identities on social media or other popular platforms (Facebook and Google are good examples) to register by using one of these accounts and then access resources they have been authorized to.
• It should be able to cover the whole enterprise and cater to all users of all applications and software solutions on a network under the control of directory services like Microsoft AD and Novell eDirectory.
• It should be easy to install, configure, use, and administer; the administration team shouldn’t find it challenging to create and assign roles and privileges.
• Of course, it should also provide full workflow automation – functions like user reviews, provisioning, or compliance should be event-driven as they move along the approval chain – with no manual intervention required.
• It should also leverage analytics and allow administrators to apply privileges based on informed context and not guesses. Therefore, the tool should discover, aggregate, correlate, and standardize unrelated identities, access levels, and security models for better insight.
• A good user provisioning tool should be able to identify risky behavior in real-time; it should also send alerts about suspicious activities or security threats to help stop malicious attacks.
• Zero Trust security – the act of eliminating network authentication as a primary access model to safeguard and apply access control, regardless of where users log in from – would be a sign of a great user provisioning tool; this is the “modern” way of securing a network and limiting the damage that malicious users can cause.
• And finally, the price should be worth the investment – there is no need to pay exorbitant subscription fees when a similar tool can perform a better job for a lower price… or even for free.

Well, let’s move on to the seven best user provisioning tools.

SolarWinds Access Rights Manager (ARM) is a lightweight Microsoft AD and Azure AD user provisioning tool. It is made by one of the most popular server and network monitoring and administration tool makers. An ARM can streamline user onboarding and helps with account administration, and remains necessary right until a final user deletion request is sent.

The number of accounts doesn’t matter as ARM standardizes user credentials using role-specific templates to manage accounts at scale securely. This makes it a good choice for any organization – big or small.

Key Features:

• Account risk assessment
• Insider threat identification
• Active Directory change detection
• AD search tools
• Account creation routines

Administrators can create, delete or edit permissions from a single ARM console for multiple domain controllers. The SolarWinds system provides analysis, auditing, management, and monitoring support for AD and Group Policy configurations. The tool can work with Active Directory for Microsoft platforms like SharePoint, Exchange, and OneDrive.

Data owners can improve access control for folders and groups. The ARM package also provides a self-service permissions portal that supports the assignment of access rights. This removes a lot of the workload from administrators while empowering users.

The SolarWinds package includes a reporting module with pre-written report templates and the option to create custom report formats. Reports can be run on-demand or on a schedule and they include compliance reporting capabilities.

The Access Rights Manager includes a log management system that collects status messages from AD and tracks changes in programs, applications, and accounts, including mailboxes, calendars, or contacts. Gathered log messages can be forwarded to security information and event management (SIEM) solutions for a more detailed analysis of any suspicious activities.

Pros:

• Centralizes the management of multiple domain controllers across AD-supported applications
• A self-service portal for users that gives data owners better controls and reduces the workload of administrators
• Provides account creation automation to speed up, standardize, and simplify user and group settings
• Creation, update, and deletion of account records in AD can be handled through the ARM interface
• Supports fraud blocking and compliance reporting

Cons:

• No SaaS version

The ARM package installs on Windows Server. Try SolarWinds Access Rights Manager with a fully functional 30-day free trial.

EDITOR’S CHOICE

SolarWinds Access Rights Manager is our top pick for a user provisioning tool because it doesn’t just ease the process of user account creation but it also tracks user activity to identify insider threats. The ARM system is good for data protection compliance; it includes analysis reports as well as compliance reporting. This system provides a self-service portal that lets data owners control access to their own folders and files and it also facilitates standard administration tasks, such as password changing.

Download: Access a 30-day free trial

Official Site: https://www.solarwinds.com/access-rights-manager/registration

OS: Windows Server

ManageEngine ADManager Plus was explicitly built for the Microsoft ecosystem. It is an AD management and reporting solution for administrators and technicians who efficiently manage objects and generate instant, one-click reports.

It is an easy-to-use, completely web-based, and cost-effective AD management tool.

Key Features:

• AD management delegation
• Focuses on Active Directory
• Microsoft Exchange, Google Workspace, and Skype for Business Server
• PCI DSS, HIPAA, SOX, and GDPR compliance

The tool offers a support team safe access to AD, so the team manager can safely allow subordinates to use the AD management system. The package simplifies and unifies the management of Active Directory for system resources and also Microsoft Exchange, Google Workspace, and Skype for Business Server.

The ADManager Plus system will help you to centralize access rights management and improve the precision of user account permissions. The service helps with compliance with PCI DSS, HIPAA, SOX, and GDPR. All records in the AD domain controller are locked down and changes to user accounts are all logged. You get compliance reporting services as well.

Pros:

• Suitable for managing multiple Active Directory implementations in one console
• Great for use by support teams
• Improves access controls
• Enforces data protection compliance and provides automated reporting

Cons:

• This isn’t a full insider threat detection system

The software for ADManager Plus runs on Windows and Windows Server. Try ManageEngine ADManager Plus FREE for 30 days.

ManageEngine ADManager Plus
Start 30-day FREE Trial

Oracle Identity Management is a scalable user provisioning solution that allows organizations to manage the end-to-end lifecycle of user identities effectively. It integrates well with enterprise resources, both within and beyond the firewall and even in the cloud.

This tool also handles identity governance, access management, and directory services and allows businesses to leverage mobile access and social media platforms.

Oracle Identity Management is a member of the Oracle Fusion Middleware family of products. It is, in fact, a suite of tools that consists of Oracle Identity Manager, Oracle Identity Analytics, and Oracle Privileged Account Manager.

Key Features:

• Automated user account management
• Ties in with existing security policies
• Controls accounts for Oracle products

You manage user accounts with the Oracle Identity Manager and then password control for privileged accounts for servers and Oracle databases. These accounts with administrator rights are closely audited and changes, as well as usage, are logged.

Oracle Identity Management can be used to control accounts on-premises and on cloud platforms. There is a cloud-based version, called Oracle Identity Cloud Service.

Pros:

• Provides extra scrutiny for privileged accounts
• Deployment options on-premises and on the cloud
• Suitable for Oracle products

Cons:

• Doesn’t manage Active directory

Download and try Oracle Identity Management for FREE (you may need to refer to dependencies before installation).

With Okta, we also get a platform that acts as a workforce and customer identity management solution.

But, in this case, Okta can be further extended to cater to these users by offering frictionless logins and smooth API integrations. These features enhance the users’ login experiences and create seamless business process integrations and improve security on the whole.

Key Features:

• Multi-factor authentication
• Enables single sign-on environment
• Email magic links for access

Okta provides a multi-factor authentication module, called Okta Verify, which is an authenticator app. The system can interface with a list of LDAP-based access rights managers, including Active Directory.

Administrators create an Okta portal for users that provides access to authorized applications, with credentials flowing through from the portal login screen.

System administration tools in the Okta package provide a central console for the management of diverse access rights managers. You import accounts into Okta and then leave behind your old access rights system. Within the Okta administrator console, you can create, update, and delete accounts, individually or in bulk.

Okta reporting provides analysis tools and compliance reporting assistance.

Pros:

• Provides compliance management and reporting
• User portal to control application access
• Centralized user account management

Cons:

• No self-hosting option

Okta is a cloud platform, so there is nothing to install in order to get started. Try Okta for FREE.

From PingIdentity, we get PingOne, a cloud platform from which administrators can cater to both their internal users and external customers and integrate well with a large number of security software solutions and the most common business and productivity applications in use today.

Administrators will love the PingOne Cloud Mobile Application, which allows them to offer the convenience of mobile SSO on the go from anywhere in the world using their Android or Apple devices.

Key Features:

• Cloud-based
• Attractive console
• Mobile app

PingOne is one of the leading user provisioning tools offered as Identity-as-a-Service (IDaaS) and provides authentication for AD, Google Apps, and other third-party directories. The system can interface to your existing IAM or replaces it. You can upload your existing user accounts into the cloud-based tool where you can analyze your permissions structure and improve it.

The system provides adaptive authentication, with options for location checking. It presents a full profile for each user, which establishes identity credibility and logically verifiable activity patterns.

The strength of the PingOne system lies with orchestration. This cuts out a lot of admin work and a list of integrations enables the creation of a SSO environment that users can access through a portal.

Pros:

• Administration delegation to enables teams or regional managers to control sections of the user database
• Automation for onboarding that includes the creation of a menu of allowed applications
• Interfacing with other products to create a single sign-on environment

Cons:

• No price list

Try PingIdentity PingOne for FREE.

SailPoint Identity Platform is a cloud-based user provisioning tool built on big data and machine learning (ML) technologies that allow for an AI-driven approach to identity governance.

This leveraging of advanced technology makes it a powerful user provisioning tool with features like autonomous risk detection and mitigation, innovative process orchestration, and low or no-code extensibility that can be applied on any cloud architecture without draining local resources.

Key Features:

• Cloud-based
• AI-driven threat detection
• User account risk assessment

SailPoint provides user account creation but its strong point is its security monitoring and activity tracking. It guards access to applications and also protects data by logging its usage by each user account.

As if the built-in automation capabilities for role creation and privilege assignment weren’t enough, SailPoint Identity Platform uses its machine learning capabilities to study the host organization’s identity needs and caters to it by adapting accordingly. Access controls continue beyond permissions. This is a Zero Trust system that performed a risk assessment on users and the devices that they use before granting access. There is also a governance and compliance unit in the SailPoint Identity Platform.

Pros:

• Zero Trust Access (ZTA) risk assessment
• Security risk scans at each access attempt
• Data governance and compliance reporting

Cons:

• No price list

Try SailPoint Identity Platform by registering HERE.

OneLogin Trusted Experience Platform is the user provisioning platform for secure, scalable, and intelligent experiences that covers the in-house users, customers connecting from beyond the network, and the developers helping create a smoother digital environment.

With the help of this user provisioning tool, administrators can securely connect all of their applications and take quick actions as soon as they identify potential threats.

Key Features:

• Zero Trust Access mechanisms
• Assign applications to users
• Single sign-on environment

As the name suggests, OneLogin is mainly about providing a single sign-on environment. To this end, the platform provides a range of user assessment tools, which include multi-factor authentication and a portal that assigns allowed applications to users. So, user A is allowed access to applications 1, 2, and 3 and just has no way to even see the access screens for applications 4, 5, and 6.

When setting up a new user account, the authentication tools in the platform automatically apply. The administrator just needs to add access to approved applications to the user.

The user logs into the portal and the OneLogin platform adds AI-based assessments to the action in addition to straightforward password matching. For example, if a user logs in from London, then New Delhi, and then Tokyo, within the space of a few hours, a flag is raised and the user is automatically blocked from accessing the system pending investigation.

Importantly, OneLogin is able to interface with Active Directory. It will also exchange authentication signals with Google G Suite, Workday, and LDAP.

Pros:

• Risk assessments at each login event
• Simplified on-boarding
• Automatic security monitoring

Cons:

• No price list

Try OneLogin Trusted Experience Platform FREE for 30 days.

Ok, we have just seen the seven best user provisioning tools. So let us close by reviewing how these tools can help businesses in their day-to-day activities and overall security.

Here are some reasons:

• AD is one of the most popular user administration platforms. HR departments will find that these tools make it easier to manage users’ logins, accounts, roles, and privileges quickly, accurately, and efficiently without relying on the IT department.
• Automating any task – user management included – saves time and money. This is especially true when it can all be done centrally from one console.
• The cost-saving also applies to software licenses where removing unnecessary accounts quickly means recuperation of subscription costs.
• In this case, it also means saving money – indeterminable amounts – by not letting hackers (incredibly disgruntled former employees with still-active accounts) run amok on a network.
• Enforcement of policies also becomes more accessible as actions can be taken based on reports and audits showing details like malicious attempts, inactivity, or privilege abuse.
• Then there is the fact that businesses today need to meet various requirements and compliance standards, and user provisioning tools make it much more manageable.

It is apparent now, we hope, that businesses that choose to invest in any of the seven best user provisioning tools we have seen would be at an advantage when it comes to effectively and securely managing their user and customer accounts.

We would like to know what you think – are there any tools you have tried ad feel should also be on this list? Let us know; leave us a comment.

User provisioning FAQs

What is User Provisioning?

User provisioning is also known as account provisioning. The outline of the tasks is to just sgt up new user accounts on your business system. This can be for employees or for customers and other invited outsiders. On a more detailed level, the user provisioning task requires user account maintenance, which involves updating and deleting accounts. So, the discipline extends to full system access management.

What is user provisioning in SSO?

Implementing user provisioning for single sign-on environments requires a coordination process between the access rights manager of the business and the user authentication systems of the third-party applications that the business uses. This connection can’t be built manually by the administrator because it requires coordination with the internal processes of those third-party systems.

What does provisioning mean in IAM?

User provisioning is a function that Identity and Access Management (IAM) systems require of the administrator. This is the action of entering user details into the IAM to create an account. Those accounts also need to be maintained for relevance and that requires an amount of manual intervention.