Diagram Maker Software and Tools | Microsoft Visio

Build your first organizational chart or floor plan using Visio.
 

Create a diagram
 

1. Open the Visio desktop app. From the home screen select either the Blank Drawing or choose from one of the many templates. Each template comes with stencils that include shapes and tools relevant to that type of diagram—for example, an office floor plan template will come with door and window shapes. Click on more templates to see the comprehensive list available to you. Explore sample diagrams to get inspiration.
2. Create a diagram from data. Go to the Data ribbon and select custom import to import data from Excel, Microsoft Access, Microsoft SQL, or another data source.
3. Name your diagram. Double-click on Title at the top of the diagram to give your drawing a name.
4. Insert a shape. From the left tool bar select a shape to use in your diagram. If you are using a template, shapes associated with that type of diagram will be displayed by default. If you don’t see the shape you want, click on More shapes in the menu. Use the guide bars that automatically display in Visio to align your shapes.
5. Label the shape. Double click on the shape to add text.
6. Add the next shape in the flow. Hover on the first shape to see a selection of shapes that you can use for the next step. Select one and Visio will automatically insert a connector. You can also drag the next shape from the left-hand tool bar. Label the new shape by double clicking on it.
7. Label connectors. You can also label connectors by double clicking on them.
 

Customize your diagram
 

1. Change the color of shapes. Adjust the color of one or more shapes by clicking on either one shape or multiple shapes and selecting a new color using fill on the Home ribbon.
2. Change the shape style. Select one or more shapes and use the Shape style on the Home ribbon to update the style.
3. Change the overall look and feel. Click on Design in the ribbon and select one of the themes. You can also select a variant on a theme to further customize the look of your diagram.
4. Align your diagram. To ensure that your diagram is evenly spaced and aligned, select all and then choose Position from the home ribbon and select Auto align and space.
5. Highlight important steps in your diagram. If relevant, select the Insert ribbon to insert a container. Drag the container to the steps you want to highlight and add a label.
6. Add another page. Click the plus sign in the bottom left corner of the document to add another page.
7. Present your diagram. Select Presentation mode from the View ribbon to get a full screen version of your diagram.