HRMS Software Features & HR System Requirements List

Are you looking to expand your workforce? Has your existing HR tool run its due course?

Whether you’re looking for new HR software or trying to replace your existing tools with more suitable HRIS modules, a well-researched requirements list is essential for a successful implementation. We’ve compiled this comprehensive HR system requirements checklist so you know which HRMS software features are most important to consider.

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Article Roadmap

You can also check out our Jumpstart Platform for in-depth insight into features offered by different solutions in the market.

Needs Assessment

Identifying business requirements and defining long-term and short-term objectives are vital for choosing a suitable solution.

Here are some factors to remember while assessing your requirements:

• HR administrators have many responsibilities. The right HRIS modules automate and simplify mundane tasks so HR administrators can focus on more pressing duties like decision-making or employee skill development.
• It’s important to have a common platform for smooth communication, especially as most workplaces go remote or hybrid.
• Solutions must provide actionable insights from employee performance, turnover and other data trends to facilitate effective decision-making.
• It’s beneficial to give employees more control over their information, performance analytics and learning management.

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Key Requirements & Features

When searching for an HR platform, these are the most critical HRIS modules to look for:

1. Document Management

What is the scope of document management as a part of HR system features? It should act as a knowledge base of informative documents:

• Automatic Tax Document Generation
• Company Policies and Employee Handbook
• Document Repository

HR solutions should also include a complete directory of employee profiles that include:

• Personal information
• Job and salary history
• Banking and tax details
• Insurance plans
• Time off requests
• Disciplinary history
• Performance feedback

This directory link to the main record for ease of tracking and reporting.

This module should also offer these additional capabilities:

• Document Access Control: To ensure data security and restrict unauthorized access.

• Document Search and Sharing: To encourage self-reliance and facilitate a smooth flow of information within the organization.
• Document Updates and Printing: To keep the data and knowledge base up-to-date and build transparency.

2. Applicant Tracking and Recruiting

A comprehensive HRM software assists with all human resource responsibilities throughout the employee lifecycle, beginning with recruitment and hiring.

This HRIS module streamlines the hiring process for HR departments with automated features.

Businesses can post a job opening to multiple websites and social media channels with ease, and even use the solution to craft a job description. As the applications start pouring in, the applicant tracking system (ATS) can automatically accept (and reject) candidates based on predetermined criteria.

• Talent Pool Search
• Recruitment Pipeline
• Automated Job Posting
• Interview Management
• Employee Referral
• Creation of Career Pages
• Career Portal

Get our HR Software Requirements Template