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Join a Webex Meeting

You do not need a Webex account to join a meeting.

How you join someone else’s Webex meeting or event will depend on how you were invited. Watch Cisco’s video to learn the basics of joining, and connecting audio and video.

When you join a meeting for the first time, you’re prompted to download the installer file to install the Webex Meetings desktop app on your computer if you don’t already have it installed.

If you can’t download the installer, you can still join the meeting using a browser instead. You don’t need to install anything and it launches in your web browser.

See Also:

Join a Meeting Using the Desktop App

If you have an invite, link or meeting number to join a Webex meeting, the desktop app automatically downloads when you click Join. If you don’t have a Webex account, don’t worry. It’s easy to join and participate in the meeting as a guest. If the app doesn’t automatically download, please see Install the Webex Meetings App

1. Click Join in your email invitation, or click a Webex link from an email or webpage to join the video conference.

2. If it’s not already installed, the Cisco Webex Meetings app will automatically prompt you to install it. In Windows, click Webex.exe. On a Mac, click Webex.pkg.

3. If you have trouble downloading the app, click Download the app again. If you can’t download the app, click Join from your browser.

4. Enter your name and email address and click Next.

5. Enter the meeting password, if required, and click Next.

6. Click “Show me what’s new” for a quick tour or select Skip.

7. You’ll then see a video preview of how you’ll look to others.

8. Change your audio and video settings before joining your meeting.

Join a Meeting From a Browser

You will need the Meeting Number and password (if one is required).

1. Go to rowan.webex.com

2. Enter the Meeting Number and hit “Enter” on your keyboard.

3. Enter the Meeting Password if there is one and click OK.

4. Click “Join Meeting“

5. Enter your Name and Email address.

6. If you are the host of the meeting, you will be asked to login to Webex with your Rowan email address followed by your Rowan username and password.

Join a Meeting Using the Mobile App

1. Click Join in your email invitation, or click a Webex link from an email or webpage to join the video conference.

2. 

   A screen similar to this will pop up:

3. At the top of the screen, click Download to install the Webex Meetings app or call into the meeting by clicking the green “Call xxx-xxx-xxxx” button.

4. Once installed, click “Open” and it should connect you to the Meeting.

5. Enter your Name and Email address and click OK.

6. Choose to Allow Webex Meet to make and manage phone calls.

7. Choose to Allow Webex Meet to take pictures and record video.

8. Choose to Allow Webex Meet to record audio.

9. 

   Click the drop-down in the lower right to choose how you would like to connect your audio:

10. Click the red “Video” icon if you would like to turn on your camera.

11. Click JOIN.

Join a Meeting From a Chromebook

To join a Webex meeting from a Chromebook, you will need to install the Webex Meetings Extension.

1. Add to Chrome“

   Go to the Cisco WebEx App for Chrome page in the Chrome Web Store and install the extension by clicking “

2. Click Join in your email invitation. Your computer may still have to automatically download and install a Webex add-on file when you first join a meeting.

3. Enter your Name and Email address and click Next.

4. Enter the meeting password if there is one and click Next.

5. Click “Show me what’s new” for a quick tour or select Skip.

6. You’ll then see a video preview of how you’ll look to others.

7. Change your audio and video settings before joining your meeting.

Test a Meeting on Your Device

To test your settings before joining a meeting, you can either start a meeting in your personal meeting room or join Cisco’s test meeting at https://www.webex.com/test-meeting.html.

Enter your Name and Email address and click Join.

Once you’ve joined, test your audio settings:

• Settings“

  

  Hover over the speaker name in the bottom right corner and it will turn into “

• Click Settings 

• Test your speakers 

  • Test button, if you hear the five Webex notes, you will be able to hear other people in the meeting.

    

    Click thebutton, if you hear the five Webex notes, you will be able to hear other people in the meeting.

• Test your microphone

  • Speak in a normal voice and you should see the level of the mic jump up and down accordingly. If you don’t, try moving the slider to the right to increase your volume going out. Also, click the drop-down menu and if there is a different mic option, choose it and see if that fixes the problem.

Webex offers full guides for getting started. You can also sign up for live training sessions. We recommend the following quick tutorials:

Need more help?  Visit LinkedIn Learning for Webex Training or our Webex FAQ for tips and tricks.

If you have any questions or need help, please contact the Technology Support Center at 856-256-4400 or submit a ticket in the IRT Support Portal.