Free Wedding Seating Chart Builder

Making a wedding seating chart template for guests at a wedding

In order for the invited people to quickly find their place at the festive table, at the entrance to the banquet hall you need to put a special easel on which the seating diagram will be depicted. The main steps of how to make a wedding seating chart for wedding guests are:

• Write a complete list of all guests.

• Print and send out wedding invitations.

• Wait for answers so that you know exactly who will be present on holiday.

• Divide the updated guest list into groups: relatives, friends, colleagues, and distribute who, with whom to sit.

• Choose the option after discussing the option in the restaurant with the organizers.

• Design cards for each table.

• Distribute the names of guests according to them.

• Order or make your own easel.

• At the entrance to a restaurant or banquet hall, you should place a poster.

• Put cards on the tables with numbers corresponding to the numbers of the cards on the plan that stands at the entrance.

What to distribute: tables or seats?

When planning seating arrangements for a wedding, you can specify the tables at which they will choose their own seats. Both approaches have their advantages. So which one will you choose? It depends on your personal preference.

Organization of seating arrangements for wedding guests

Usually, guests are advised to sit next to those they know, but you can dilute them a little to give an opportunity to chat with new people and make acquaintances. However, try to arrange guests so that at least one familiar person is next to each of them. Remember that it is easier for people to find a common language if they are close in age or interests. It might not be a good idea to have your “alternative style” friend with tattoos and piercings and your 85-year-old grandmother seating together. It is unlikely that anything good will come of this.

Avoid mixing age groups too much. Young children should sit with their parents, but older children can sit both with parents and at a separate table.

If there is a group of people at the table who know each other well, then for a change you can mix the couples who came to the reception together, separating the spouses.

The main rules of wedding seating chart etiquette:

In accordance with etiquette, the sterner sex should sit to the left of the ladies. The same applies to the newlywed couple.

All those present should have a good view of the occasion’s heroes from different points of the hall. Consider this when placing tables.

It would help if you seated the guests so that it is easy and comfortable for them to communicate with the people nearby. Therefore, it is advisable not to put colleagues at work with the bride and groom’s relatives. A group of friends or a separate table is more suitable for them.

Each table must be assigned a number. This helps draw up a seating plan initially and then find a place at the wedding reserved for a strictly specific guest. The number should be printed on thick paper and positioned so that everyone can clearly see it.

In addition, each individual seat must be assigned to a guest. For this, you need banquet cards, on which the names of the invitees are usually written. Although some newlyweds even stick photos of guests on them. That is, how they will look depends only on your desire. But the main thing that the newlyweds should not forget about is the brightness of this wedding accessory. After all, guests are unlikely to enjoy walking for a long time and looking for their place. Therefore, decorators very often attach these important accessories directly to glasses or place them on plates.

Another rule of etiquette is to place a general seating card at the beginning of the banquet hall. This will make it even easier to find the desired location. Also, this detail can become an important decorative element of the entire wedding.

Why do I need a seating plan poster?

Stylish wedding seating chart posters in a sophisticated color scheme will allow guests to find their seats easily and will be a spectacular addition to the festive decor. (With our Wedding Planner Assistant, you can build your own wedding seating chart poster and arrange for the desired style using some cool ideas that we prepared for you. Scroll down!) It can be a treasure map at themed weddings, a family album with photographs, a collage of musical records, a stand with hotel numbers, a clothesline with seating cards hung on clothespins.

Wedding seating chart display ideas

We offer you to be inspired by creative ideas for decorating a seating plan for your wedding guests. A creatively decorated stand with a seating arrangement will become useful and informative and turn into an element of decoration for your celebration.

If you decide to make a DIY wedding seating chart with your own hands, then we answer you with a guarantee – the possibilities are endless! You can use anything as wedding seating chart ideas – mirrors, old windows, suitcases, photo frames, doors, and so on.

Just take a look at these creative seating ideas:

The popular one

The most popular format for a wedding seating chart board is a beautiful wedding seating chart in a frame. The use of frames is one of the standards but, at the same time, a very effective option. Such seating will not be ignored. You can also post the lists on stands, posters (you can make a wedding seating chart poster template for free), or make individual guest name cards and place them on the buffet table.

Tree of life

An equally winning option is a tree-shaped seating, which symbolizes a new family’s beginning while showing your love and memory for your family and friends.

A hit of the wedding season: chalkboard wedding seating chart

Chalkboards can help add variety to traditional wedding interiors and are a great way to create a cozy, original, and creative setting. A large slate board at the entrance to the hall will perfectly cope with the informational role: it is possible to depict a seating plan for guests on it, and everyone will know in advance where his place is. Also, chalkboards can be used as an updated information stand, where important information will be indicated or a kind of wall of wishes for the newlyweds. Also, chalkboards can be used in various competitions and entertainment.

Mirror, Mirror on the wall

One popular option is the mirror wedding seating chart. Such a plan can even be considered a kind of interactive for guests. During the buffet, they can find out where they are sitting and take a selfie in the Mirror. Names can be written with a marker (white, silver or gold) or printed on self-adhesive foil, depending on the number of tables and guests. Everyone will notice this seating option. Moreover, they will not only notice but also appreciate it! The seating arrangements on the mirrors look very luxurious and rich. Especially if you decide to make a wedding with a touch of gold – do not hesitate, this is your option!