Toshiba Tec Software

Managing costs and reducing waste are two of the challenges businesses face today. One of the most effective ways to reduce costs and improve the productivity of network printing is with PaperCut MF.

It is an enterprise software solution which allows you to easily manage your print assets, collect usage data by location and device, identify inefficiency and implement cost recovery and allocation strategies to maximise your system productivity and return on investment.

PaperCut MF also adapts to the size of your network. The modern design and architecture of the software provides full scalability. So it does not make a difference if your network consists of a single server and has only a few users or whether a multi-server network with a large number of users – PaperCut MF adapts to your needs.

KEY FEATURES

• Print to a virtual queue and collect your print job from any networked Toshiba printer or MFP. Thanks to user authentication at the device your sensitive data is protected from prying eyes.
• Control your device, paper and toner usage with intelligent printing rules to decide who prints what, where and how.
• WebPrint allows you to print from mobile devices for more flexibility.
• Installing and configurating PaperCut MF via the browser-based administrator interface is extremely easy. All Toshiba MFPs and printers on your existing print server will automatically be found and imported.
• You can also allocate print quotas to user groups. With over 50 standard reports PaperCut MF offers, you can track who, where and how much is being printed on the Toshiba devices in your fleet.
• Easy integration with popular payment gateways allow users to transfer funds from external accounts into their personal PaperCut MF account.
• PaperCut MF reporting and print control gives you the possibility to control and minimise waste. This not only helps you save money, it also saves resources.

REDUCE COSTS

User Management

PaperCut MF automatically synchronises user accounts with leading directory services such as Active Directory, Open Directory, LDAP or eDirectory.

One-click reporting

You can choose from more than 50 one-click reports in PDF, HTML or Excel format. Of course, you can also create your own reports by specifying date ranges or filtering and sorting the available data. Access these reports from any web browser or schedule them to be automatically generated and e-mailed.

Page-level colour detection

The page-level colour detection examines each page of a document and detects the use of colour. This allows a more precise analysis of the colour ratio per user, device or department.

Advanced filtering and restriction

With PaperCut MF embedded filters you can control and implement print policies to improve the device utilisation of your print fleet. You could, for example, enforce duplex or greyscale printing, automatically detect and delete duplicate jobs, route large jobs to dedicated high-volume printers, ask users to confirm single-sided output or suggest alternative printers. By combining rules, administrators can improve the use of printing devices, minimise the blocking of queues and avoid unnecessary print jobs.

With the advanced scripting interface you can create, fine tune and customise your own printing policies. While many settings are made via simple tick boxes, a little JavaScript will open up This customisation is possible by writing a small script directly into the code editor in the admin interface. At a high level, advanced scripting provides the ability to:

• Adapt logic based on print job attributes such as cost, pages, document name, time etc.
• Modify job attributes and behaviour such as routing the job to another printer, influencing job cost and appending metadata, such as comments.
• Interact with the users via client messages and pop-ups or dialogue boxes.

PRINT WHEREVER YOU WANT

We know that in today’s world you need to be flexible to be successful. PaperCut MF’s “Web Print” function enables wireless printing for users of mobile devices and requires no installation of print drivers or server authentication. Simply upload the files, which need to be printed, select the device you want to use from a list or alternatlively from a floor plan and print.

“Find me” gives the modern, creative office worker mobility and freedom. PaperCut MF deploys a Virtual Print Queue, so regardless of location users can retrieve their print jobs from any device in the network, when and where they choose.

Many companies facilitate “Bring Your Own Device (BYOD)” policies and PaperCut MF caters to these needs. Devices not connected exclusively to existing print networks can still be used thanks to e-mail-to-print, Google Cloud Print and iOS printing features.

A GREEN SOLUTION

Implementing printing policies and monitoring the usage of your print fleet offers you more than just the possibility to reduce costs. Today’s environmentally conscious world demands ethical solutions. PaperCut MF has an built-in environmental impact reporting tool, which delivers real, quantifiable data. It even records the number of pages erased on the e-STUDIO RD30, thus showing the benefits of Toshiba’s Eco-MFP.

With this data you can draw the users’ attention to their habits. Highlight the environmental impact of their activities to change their behaviour. The resulting reduction will not only help your company save money, it will also make you and your employees better corporate citizens.