Online Meeting Software & Platform – Zoho Meeting

What is an online meeting?

An online meeting is a web-based conference that allows two or more people to connect and collaborate with each other remotely using online meeting software. People can communicate via audio, video, and chat to stay connected remotely.

You can use an online meeting software to conduct instant online meetings, schedule future web meetings, and broadcast webinars.

What is a webinar and how does it work?

Webinars are virtual group events that involve an organizer communicating and broadcasting to a set of attendees. The organizer can broadcast presentations and conduct interactive training sessions with the help of features like polls, Q&A sessions, etc.

Attendees can sign up for the webinar, submit questions to the organizer, and interact with the polls to get the most out of the webinar sessions.

What are the differences between a meeting and a webinar?

• Meetings are typically collaborative events where the host and participants engage equally using the online meeting software. They’re conducted by a host and attended by participants to connect and collaborate over the web meeting software.
• Webinars are online group events where an organizer broadcasts presentations and training sessions to a selected group of attendees. They’re informative sessions on a particular subject that are broadcast to invited attendees. Webinars can be used for remote business presentations, training sessions in educational institutions, etc.

How to host an online meeting?

You can host seamless online meetings and collaborate with your business teams by proper planning,

• Create a meeting agenda
• Schedule and invite participants
• Share screen and collaborate in real time
• Engage participants with polls and Q&A
• Track detailed meeting analytics post session

How do I join an online meeting?

You can join online meetings as a participant using the joining link shared by the host via email or chat. If you have the meeting key, you can access our join page or use our dedicated desktop application. You can also utilize our iOS and Android mobile apps to join online meetings.

What are the benefits of web meetings?

• Remote collaboration is made possible with online meeting platforms, allowing people to be virtually connected quickly and easily.
• Online meetings help save time and effort that goes into conducting in-person meetings.
• Screen sharing and presenting is easier over online meetings, which helps ensure everyone is on the same page.

What are the different types of online meetings?

There are three types of online meetings:

• Audio conferencing – Audio-only meetings that are suitable for brief sessions.
• Video conferencing – Audio and video conferencing ideal for large meetings over longer periods.
• Web conferencing – Audio and video conferencing solution with a presenter sharing their screen and collaborating with meeting participants.

Why do remote teams need an online meeting tool?

Online meeting platforms help remote teams communicate and collaborate efficiently, without being present in the same location. They can present ideas and interact over audio and video using online meeting software.

Remote work can be managed effectively with enterprise features like organization management, custom domains, and co-branding. With hybrid work models gaining pace, online meeting platforms can help you get the most out of remote workspaces.

Who uses online meeting platforms?

Online meeting tools are used extensively by various sectors, from small businesses to large enterprises, NGOs, and even government organizations. Some noted sectors include:

• Personal use – Individuals use online meeting tools as one-stop solution for meetings, video calls, and other personal conferencing needs.
• Businesses – Both in-house and remote business teams use online meeting software frequently to interact and collaborate with colleagues and clients from all over the world.
• Educational institutions – Schools and training centers have adopted online classes to teach and connect with students using online meeting platforms.

How do I attend a webinar on Zoho Meeting?

Organizers will send you invitations to join their webinars. They’ll promote these webinars through email and social media. If you’re one of their invitees, you can easily enroll and attend yourself.

Zoho Meeting is available across devices. So you can attend webinars from your browser, our desktop application, or by using our dedicated mobile apps.

How can organizers and attendees interact in a Zoho Meeting webinar?

Zoho Meeting has features like polls, Q&A, and hand raising to allow seamless interaction between the organizer and the webinar attendees. Attendees can use the raise hand feature to grab the attention of the organizer, as well as interact with any polls.

Attendees can submit relevant questions in the Q&A section, which will then be answered by the organizer either in private or during the webinar.

What makes Zoho Meeting the best online meeting software for video conferencing and webinar?

Zoho Meeting provides seamless audio and video conferencing features for all your meeting and webinar needs. You can become a presenter and share your screen to collaborate with other participants in meetings. And with the ability to lock meetings, you can be sure your sessions are secure.

With high-quality video webinars, you can effectively broadcast presentations and conduct training sessions to large audiences — and once the webinar is over, you can analyze the session using webinar reports

How secure are web meetings and webinars in Zoho Meeting?

Our online meeting software is protected by DTLS-SRTP encryption with the latest TLS 1.2 protocols. The host has moderator controls to conduct secure meetings by locking meetings, muting and unmuting participants, and more.

With Zoho Meeting, users can enable Two-Factor Authentication (TFA) for their account, which gives an extra level of security against brute force attacks. Learn more about Zoho Meeting’s security and privacy.

Do I need an account to use Zoho Meeting?

If you’re a participant joining a meeting, you don’t need to have a Zoho Meeting account. You can join either by using the meeting link or by entering the meeting key and password.

However, if you want to host a meeting or conduct a webinar, you need to create a Zoho Meeting account in advance.