The 9 Best Apps to Manage Virtual Assistants
With the right management tools, a virtual assistant can help your business with almost anything. Here are the best virtual assistants apps available on the market today to make managing VAs more efficient and streamlined!
Virtual assistants are just as beneficial as personal assistants, not to mention, more affordable too. However, managing anyone remotely comes with its own set of challenges. The lack of communication, the lack of structure, and the inability to manage time are just some examples.
A virtual assistant tool can help you make more use of your virtual assistant and maximize your productivity. These tools can track projects, streamline tasks, improve communications, send or receive files, and more. This will enable you to focus on other priorities instead of dealing with administrative tasks. Here are the 9 best virtual assistant apps on the market today.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Mục lục bài viết
Our Top Picks
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Best all-in-one virtual assistant tool for deskless employees.
Learn more
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Good for project-based collaborations.
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Good for task prioritization.
What to Look For in a Apps For Virtual Assistant
There are some key features that are pretty important when it comes to choosing a virtual assistant app to help properly manage your virtual assistants.
Time Clock Features
To ensure you’re paying your virtual assistants properly, you should definitely invest in a virtual assistant app that can accurately track their hours.
Additionally, a powerful virtual assistant app like Connecteam, can also send managers automated alerts when employees have started working overtime or have exceeded hourly limitations. A good virtual assistant app will also have capabilities that enable virtual assistants to request PTO, input an absence, and more.
Task Management Features
How do you delegate and assign tasks to your virtual assistants? Through phone calls, text messages, or even worse… email? If you answered yes to any of those options, then it’s definitely time to make the switch to a virtual assistant app.
A robust virtual assistant app, will provide managers with the ability to send daily tasks and checklists to their virtual assistants. Virtual assistants will know exactly what to do when they clock in for the day, thereby reducing confusion, misunderstanding, and endless back and forth calling, messaging, or dreaded emailing.
A good virtual assistant app will also give managers complete oversight on task progress and even send automated notifications on completed tasks.
In-App Communication Features
It can be difficult communicating efficiently with virtual assistants, especially if they’re working in different countries and time zones. It’s important when choosing a virtual assistant app, that you choose a solution that has an effective internal messaging system.
It’s impossible to ensure that emails and text messages have been read and understood, virtual assistant apps with in-app messaging gives managers peace of mind, guarantees nothing falls through the cracks, and everyone is on the same page.
Scheduling Features
Lack of structure can lead to a lot of wasted time when working with virtual assistants. Using a scheduling virtual assistant tool, you can make daily, weekly, or even monthly plans. Use a scheduler that assigns time according to the team members rather than the task itself if you have more than one assistant. With a smart scheduling tool, such as Connecteam, there is less back and forth and a lot more organization.
Compare the Best Apps For Virtual Assistants
Topic
Reviews
4.8
3.9
4.5
4.5
4.6
4.5
4.7
4.5
4.7
Pricing
Starts at just $29/month for the first 30 users
Starts at $24/user/month
Starts at $3.50/user/month
Starts at $45/month
Starts at $583/user/month for more than 1 user
Starts at $16/user/month
Starts at $6.3/user/month
Starts at $7/user/month
Starts at $10/user/month
Free Trial
yes
14-day
yes
yes
yes
14-day
yes
14-day
yes
yes
14-day
yes
14-day
yes
Free Plan
yes
Up to 30 users
no
yes
no
yes
For a single user
yes
yes
no
yes
What Are Apps For Virtual Assistants?
A virtual assistant app is a digital tool that allows users, such as business owners and managers, to digitize, automate, and complete otherwise manual daily tasks. Such apps can usually set up data models and recommend actions. There are different types of apps for managing virtual assistants that come with different features and specializations. This can include managing administrational tasks, such as scheduling and time tracking.
How Do Virtual Assistant Apps Work?
While each virtual assistant app works differently and offers varying sets of features, they generally all allow you to set up automations and customizations according to your business needs. It usually also includes a dashboard where you can see an overview of your operations, keep track of data, and generate reports.
What Are The Benefits of Virtual Assistant Apps?
The main benefits of using apps for virtual assistants include that it helps:
- Save time
by enabling you to automate processes that otherwise would need to be done manually.
- Boost efficiency & productivity
by streamlining every aspect of your daily business operations.
- Reporting as it collects data in real-time, giving you valuable insights for better decision-making.
How Much Do Apps For Virtual Assistants Cost?
The pricing of virtual assistant apps largely differs per provider and often depends on the number of users and the feature package. Particularly those that charge per user can get rather expensive if you’re working with a large team.
Note that high pricing does not necessarily equal a better user experience. Our number one pick, Connecteam, offers premium plans at a flat monthly rate of $29 for the first 30 employees.
FAQs
Why do I need a virtual assistant app?
There are a few reasons you will want to invest in a virtual assistant app, nearly every reason has to do with the fact that it’s really difficult to manage virtual assistants as they are usually working in different countries and time zones.
- To accurately track their hours.
- To delegate tasks and projects.
- To oversee and monitor their progress.
- To effectively communicate with your virtual assistants.
With Connecteam, you can easily and efficiently automate and streamline all these processes for your virtual assistants; saving you time and money, and letting you focus on what really matters.
Should I be paying per user for virtual assistant apps?
Many people cannot afford that kind of pricing, especially if running their business often exceeds 30 requests in less than a month. That being said, there are virtual assistant apps, like Connecteam, that offer a fixed price for your first 30 users.
Are there free virtual assistant tools?
Virtual assistant tools do exist in free versions, but they tend to be limited. If you’re a small business looking for free options, Google calendar is a cloud-based solution that can help you organize time. Using Google Drive, you can save data entries, landing pages, and other materials you’re working on. You might find these great tools useful if something advanced is beyond your current interest.
Will my virtual assistants have a hard time learning how to use a virtual assistant app?
They definitely shouldn’t! The whole point of implementing and using a virtual assistant app is to make the lives of your virtual assistants and yourself easier and more efficient. Choosing a virtual assistant app, like Connecteam, that is easy to use, easy to implement, and requires little-to-no training is crucial when picking an app for your virtual assistant.
The Bottom Line On Apps For Virtual Assistant
Anyone from digital marketing to real estate could use another hand such as a virtual assistant. The first order of business after that is to make sure, you’ve got the proper tools in place such as a virtual assistant app. When choosing a virtual assistant tool try and keep in mind what features are most important to you and would help you manage your virtual assistant service from afar.
As a general rule of thumb, it’s really important to at least be able to accurately track your virtual assistants’ hours, assign and manage their daily tasks and projects, and communicate efficiently with them. With a powerful and robust virtual assistant app you will be able to do all this and more.
