The Best Invoicing Software For Small Businesses

These small business invoicing software options are feature-rich, easy to use, mobile-friendly, and affordable for small businesses.

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Strong invoicing software for small businesses allows you to create and bill your customers directly. We’ve identified seven of the best invoicing software options to help you find the perfect invoice software for your business.

These top invoice software options provide you with a variety of tools that simplify getting paid and running your business. You’ll find features like creating estimates and proposals, tracking time and expenses, and integrating with payment gateways (so you no longer have to wait on a paper check in the mail), all with affordable pricing plans for various business sizes and budgets, so you can find the best invoicing software for your small business.

Learn More About Our Top Picks

Read more below to learn why we chose these options.

The 7 Best Invoicing Software For Small Businesses

The best invoicing software should be feature-rich, easy to use, mobile-friendly, and affordable. The invoice software options that stand out from the rest include Zoho Invoice, FreshBooks, Invoice Ninja, and Harvest to name a few.

1. FreshBooks: Best Invoicing Software With Bookkeeping

Pros

• Unlimited invoices
• Support for 14 languages
• Strong mobile apps

Cons

• Doesn’t support multiple businesses
• Limited payment gateways

Freelancers and small business owners who want invoicing software with bookkeeping options should look no further than FreshBooks. FreshBooks offers lots of great accounting features, including double-entry accounting, journal entries, and bank reconciliation. If that’s more than you need, don’t worry — the smallest FreshBooks plan just focuses on invoicing.

With FreshBooks, you can send unlimited invoices and estimates to your customers. There are a number of time-saving automations built into the software. You’ll also be able to complete other tasks critical to your business, including time tracking, expense management, and project management. Depending on the plan you select, you may also have access to bank reconciliation, reports, journal entries, and proposals. Customer service is excellent, and FreshBooks has received mostly positive reviews from its users. FreshBooks also has over 100 integrations.

FreshBooks Features

FreshBooks has a lot of great features for invoicing, accounting, and bookkeeping, including:

• Unlimited customized invoices
• Unlimited estimates
• Automated recurring invoices
• Scheduled late fees
• Automated late payment reminders
• Client portal
• Checkout links
• Proposals

FreshBooks Pricing

FreshBooks has three pricing tiers available to fit your needs best. Plans range from $15-$55/month for one user. The higher-priced plans allow you to invoice more customers and come loaded with more features. Advanced payments and additional users are available as add-ons.

Where FreshBooks Really Shines

FreshBooks has very strong accounting software at a very reasonable price compared to its competitors. One of its biggest perks is its commitment to strong customer service. It also has more than 100 integrations so you can customize the software to meet your business’s needs and is ideal for companies that only need a single user.

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2. Square Invoices: Best Invoicing Software For Product-Based Businesses

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Pros

• Unlimited invoices and estimates
• Square app store
• Low-cost entry point

Cons

• Limited features
• No multi-currency support
• Not suited for high-risk industries

When you sign up for a Square account, you automatically have access to Square Invoices as well as other tools for your small business. One of the best things about Square Invoices is that it’s completely free to send invoices for your business to your customers.

Square Invoices is very easy to use and has a well-organized interface. There is just one template for invoices, but you can customize it by changing the colors and adding your logo. Square Invoices makes it easy to send invoices right from your smartphone or another connected device. In addition to mobile invoicing, Square Invoices has other tools to help you operate and grow your business, such as estimates, contact management, employee management, advanced inventory features, and sales tracking. You can even create contracts and easily attach them to your invoices.

Square Invoices Features

Square Invoices offers lots of great invoicing features — all at no cost. Some of Square Invoices’ standout features include:

• Recurring invoices
• Automatic payment reminders
• Real-time tracking
• Instant payments via SMS, email, or links
• Estimates
• Contracts
• Deposits

Square Invoices Pricing

To use Square Invoices, you must sign up for a free Square account. Sending invoices to your customers is also free. However, if you want to take advantage of some of Square’s other features — such as payment processing, payroll, or advanced employee management — there are additional fees.

Square charges a transaction fee of 2.9% + $0.30 per invoice (or 3.5% + $0.15 for cards on file). There is no charge for customers who pay via cash or check.

Where Square Invoices Really Shines

Square Invoices is free to use and, if you’re already using any of Square’s other products and have relatively basic invoicing needs, this one’s a no-brainer. Square’s interface is extremely simple and easy to learn and while it doesn’t have the deepest feature set, it has all of the basic invoicing features a small business will need like real-time tracking. You also get access to the Square app store to further enhance the product.

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3. Zoho Invoice: Best Overall Invoicing Software For Small Businesses

Pros

• Free
• 14 languages
• Multiple mobile apps

Cons

• No inventory
• Limited integrations

Zoho Invoice is free cloud-based invoicing software that boasts such features as customizable templates and support for multiple languages. Zoho Invoice also goes beyond merely invoicing, allowing you to create estimates, track time and expenses, manage contacts, and create and manage projects.

Zoho Invoice also has a very user-friendly interface and excellent customer support. It should come as no surprise that Zoho Invoice has gotten overall favorable reviews from its users. While it lacks an extensive inventory system, the software does offer a basic item list. Zoho Invoice has 10 payment gateways and 14 integrations.

Zoho Invoice Features

Zoho Invoice boasts a solid set of invoicing features, especially when you consider that the software is free. Highlights of the software include:

• Customizable templates
• Multicurrency support
• Send invoices in multiple languages
• Scheduled invoices
• Recurring invoices
• Payment reminders
• Client portal

Zoho Invoice Pricing

Zoho Invoice is completely free! You receive access to all features, secure data storage, and up to 1,000 invoices per year with no contracts, hidden fees, or monthly subscriptions.

Where Zoho Invoice Really Shines

For free invoicing and billing software, Zoho Invoice is tough to beat. The product is legitimately free and does not skimp on features, offering recurring and automatic invoices along with the ability to end invoices in multiple languages and for multiple currencies. While it doesn’t have a full-fledged accounting suite, if you are just needing to add a simple invoicing feature to your business for no cost, Zoho has you covered.

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4. Bill.com: Best Invoicing Software With Bill Management

Pros

• Unlimited document storage
• Strong security
• Cloud-based

Cons

• Limited features
• Can get expensive

Need a hassle-free way to simplify bills and invoices? With Bill.com, you can take control of your accounts payable by reviewing and approving bills from any device, sending domestic and international payments to vendors and suppliers, and storing invoices, checks, and receipts.

But that’s not all that Bill.com offers. You can also manage your accounts receivable through this software. With Bill.com, getting paid is faster and easier with features that include automated invoices, automated reminders, contact management, and direct payments with ACH, credit card, or PayPal. Bill.com syncs with your accounting software, simplifying the process of reconciling your bank accounts and keeping your books balanced. There are also some features you won’t find with most other invoicing software, such as a customizable chart of accounts.

Bill.com Features

When it comes to invoicing capabilities, Bill.com has a solid set of features and automations, including:

• Recurring invoices
• Automated payment reminders
• Auto-charge and auto-pay
• Customizable templates
• Status tracking
• Automatic sync and reconciliation

Bill.com Pricing

Bill.com has three pricing plans ranging from $39-$79/mo for one user. With the lowest-priced plan, you can choose from either accounts payable or accounts receivable. If you want to integrate with your accounting software or manage both bills and invoices, you will need to upgrade to a more expensive plan.

Where Bill.com Really Shines

Bill.com is more of a specialty invoicing software, but if you are wanting to combine invoicing needs with billing, it’s more than worth looking into. Bill.com has a streamlined interface to help with both billing and invoicing and can help automate all of those functions for your small business.

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5. Invoice2go: Best Mobile Invoicing Software App

Pros

• Unlimited storage
• Strong mobile apps
• Simple interface

Cons

• Limited features
• Can be pricy
• Limited integrations

Invoice2go features strong Android and iPhone apps that make it easier than ever to create customized professional invoices on the go. Setting up and using the software is simple, allowing you to send your first invoice in just minutes.

Invoice2go offers additional features as well, such as expense tracking, invoice templates, estimates, time tracking, and purchase order management. You can send invoices in a variety of ways, including SMS and mobile apps. Cloud-based desktop software is also available if you prefer to go that route.

Invoice2go Features

As the name implies, Invoice2go focuses primarily on invoicing. The software boasts a slew of features, including:

• Automatic payment reminders
• Online client approvals and deposits
• Track time and add billable hours to invoices
• Status tracking
• Send invoices through text, email, Facebook Messenger, or WhatsApp
• iPhone, iPad, and Android apps

Invoice 2go Pricing

Invoice2go has three pricing plans ranging from $5.99-$39.99/month. The lower-priced plans are extremely limited in terms of how many invoices you can send each month. If you send multiple invoices, you will have to upgrade to the most expensive plan, which includes unlimited invoices, recurring invoices, and integrations.

Where Invoice2go Really Shines

Invoice2go offers somewhat standard billing software for small businesses but where it has carved out a bit of a niche is with its mobile app. Invoice2go allows you to send voices through its app via numerous social media platforms and is extremely easy to use. It also makes it easy to quickly add things to invoices like tracked time and billable hours.

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6. Invoice Ninja: Best Free Invoicing Software

Pros

• Cloud-based with open-source options
• Available in 30+ languages
• Multiple payment gateways

Cons

• No inventory feature
• Limited integrations
• Limited reports

Invoice Ninja is forever-free software that boasts features you would find with paid software, including invoices and estimates, time and expense tracking, item lists, contact management, and project management. An especially unique feature is Invoice Ninja’s voice commands, which allow you to send invoices and perform other tasks using your voice.

If you need assistance, Invoice Ninja offers multiple ways to get in touch and exceptional customer support. The software has overall received excellent reviews from past and present users. Invoice Ninja is also the only invoicing software on this list to offer an open-source invoicing software option.

Invoice Ninja Features

Invoice Ninja makes it easy to create and send professional invoices. Additionally, the software also has a number of time-saving automations. Standout features of Invoice Ninja include:

• Up to 10 invoice templates & quote templates
• Auto-billing
• Recurring invoices
• Status alerts
• Deposits and partial payments
• Automatic currency conversions
• Client portal

Invoice Ninja Pricing

Invoice Ninja has three pricing plans ranging from $0-$14/month. The Forever Free plan is truly free but is limited to just 50 clients. If you need to invoice more customers or want additional features, automations, and templates, you will need to subscribe to a paid plan.

Where Invoice Ninja Really Shines

InvoiceNinja is an excellent invoice option if you’re looking for a free plan with the ability to potentially move up to more advanced ones in the future. Its free plan is limited but comes with all the basics and is also incredibly easy to use. InvoiceNinja also has some nice bonus features like automatic currency conversions and offers partial payments for customers.

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7. Harvest: Best Invoicing Software For Project Management

Pros

• Unlimited invoices and clients
• Nearly 100 integrations
• Strong security

Cons

• Limited reports
• Not suited for high-risk businesses

Though its invoicing features are limited when compared to its competitors, Harvest’s time tracking features, basic invoicing, and project management tools are ideal for service-based and project-based businesses.

You won’t find advanced invoicing features with Harvest, but there’s enough to get the job done. In addition to being able to create and send invoices, you can also create and send estimates, track time, set up recurring invoices, create reminders, and manage your employees. Harvest also offers basic expense tracking as well as project management options that allow you to assign projects, set budgets, and track time and expenses.

Harvest Features

While some of the software on this list offers more features than Harvest, it does have a handful of features and automations to simplify invoicing your customers and getting paid. Here’s what to expect from Harvest:

• Recurring invoices
• Retainer invoices
• Automatic reminders and thank-you notes
• Automatic invoices generated from tracked time and expenses
• PayPal and Stripe integrations
• Accounting software integrations

Harvest Pricing

Harvest offers two plans. The Free plan includes access to all features and allows one user to manage up to two projects. If you need additional users or projects, you can sign up for Harvest Pro, which costs $12/month per user.

Where Harvest Really Shines

Harvest is low-cost invoicing software that is best suited for service-based or project-based businesses. It also has excellent time-tracking and project management features that are simple to manage. It integrates with a wide array of companies and has automatic reminders and automated invoices to save you time.

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Looking For One Of These Invoice Programs?

Wondering why a particular app isn’t on our list? From the software you’ve previously used to the big names that everyone knows, here are the options that didn’t quite make the cut:

Wave: Free Accounting Software With Invoicing

Wave Accounting has been making waves with small business owners because its completely free software doesn’t have many limitations on its features. Wave software includes invoicing, but it’s not invoicing software — it’s accounting software. If you don’t need accounting software, the many features of Wave can be confusing. If you’re in the market for an invoicing solution, consider a simpler option. However, if your business needs budget-friendly accounting software, consider giving Wave a try.

QuickBooks Online: Full Accounting Software With Strong Invoicing Automations

No matter how long you’ve been in business, odds are you’ve heard of (or even used) QuickBooks Online. While it’s true that QuickBooks Online does have invoicing tools, it isn’t actually invoicing software. It is full accounting software that comes loaded with features you won’t find in invoicing software — features you might not even need. If you are just looking for an invoicing solution, the higher subscription cost and the abundant features may be overkill. However, if you need a full accounting solution for your business, QuickBooks Online is a solid choice.

Xero: Full Accounting Software With Advanced Features

Like the other options on this list, Xero has a solid reputation among small business owners. It’s not on our list, though, because it is accounting software. Xero does offer invoicing, along with a number of automations and customizations. In addition, you’ll be able to access advanced accounting features and hundreds of integrations. These features come at a cost. Unless you plan to take advantage of all of the features offered by Xero, there are plenty of more affordable invoicing solutions on the market.

Invoice Simple: Popular Invoice Software With Really Limited Invoicing

Invoice Simple is an invoice generator that lives up to its name; it keeps invoicing simple. For most small business owners, though, what’s offered by Invoice Simple won’t be enough. Invoice customizations are limited, and you won’t find additional features such as project management or time tracking here. Instead, you can create invoices and estimates…and that’s about it. You can use Invoice Simple on your computer or mobile device, and you can also accept payments. The monthly fees aren’t too expensive, but other options at a comparable price point give you more bang for your buck.

Choosing The Right Invoicing Software For Your Business

Choosing the best invoicing software for small businesses can be a hassle, but there are a few things to keep in mind to help narrow down your choices.

Start with the options in this post and compare pricing, features, and other factors to find software that works for your business. Don’t be afraid to shop around and even test out a few options before making your final decision.

When testing out software, look for options that offer free plans or free trials, so you can fully explore the software before investing. If the software you test lags, it’s difficult to use, or it doesn’t offer the features you need, move on to another option until you find your perfect match. Your ideal match should have the features you need and make sending your invoices a breeze.

Found the right small business invoice software? Learn how to put it to use for your business with our 10 tips for getting your invoices paid faster.

Invoicing Software FAQs

What is the best invoicing software for small businesses?

The best invoice app for one business may not be the best option for your business. The best option for your business should provide the features you’re looking for at a price that fits your budget. Zoho Invoice, Square Invoices, and Freshbooks are all excellent choices.

Is QuickBooks good for invoicing?

QuickBooks Online is a great option for sending business invoices. QBO offers customizable invoice templates, time-saving automation (like invoice scheduling), and you can accept payments directly online from your customers.

What is the best free invoicing software?

The best free invoicing software should still come with a strong feature set and be easy to use. Some of the best free options available are Zoho Invoice, Invoice Ninja, and Square Invoices.

What is the easiest invoicing software to use?

All of the software on our list is pretty easy to use, even if you have no prior experience using invoicing software. However, FreshBooks is a standout for its ease of use. Not only is it quick and simple to create and send invoices, but you can also tackle essential bookkeeping tasks — no experience required!

What is the difference between invoicing software and accounting software?

Invoicing software simplifies how you invoice your customers and get paid. There may also be a few additional bookkeeping and accounting features thrown in, such as expense tracking or time management, but you’ll rarely find anything more advanced than that. On the other hand, accounting software offers more advanced features, such as bank reconciliation, financial reports, and inventory management. Accounting software typically has built-in invoicing but allows you to balance the books and better track your finances.

Is Zoho Billing free?

Zoho Billing is not free, but Zoho Invoice is free and offers great invoice templates, invoice automations, and a mobile app so you can easily send invoices on the go.

Is Zoho Invoice good?

Zoho Invoice is one of the best invoicing software options on the market. Zoho offers customizable invoice templates, international invoicing, mobile invoicing, and many more time-saving invoice features like invoice scheduling and automatic invoice reminders.

In Summary: The 7 Best Invoicing Software For Small Businesses

1. FreshBooks:
   • Best for invoicing & bookkeeping
   • $15-$55/month
   • Unlimited invoices
2. Square Invoices:
   • Best for product-based businesses
   • $0/month
   • Unlimited invoices
3. Zoho Invoice:
   • Overall best for small businesses
   • $0/month
   • 1,000 invoices/month
4. Bill.com:
   • Best for invoices & bills
   • $39-$79/month
   • Unlimited invoices
5. Invoice2go:
   • Best invoicing software mobile app
   • $5.99-$39.99/month
   • 2 invoices/month – Unlimited invoices
6. Invoice Ninja:
   • Best free invoicing software
   • $0-$14/month
   • Unlimited invoices
7. Harvest:
   • Best for project management
   • $0-$12/month
   • Unlimited invoices