Top 15 BEST Task Management Software Tools (Task Manager In 2023)

Comparison of the best Task Management Software Systems in 2023: Research done for you!

Tools are becoming very popular in the Software Industry and they have gained an important place now in any project.

There are several tools available for each and every category. These tools help in reducing manual effort and save a lot of time.

Before knowing about the Task management software available in the market and their use in our projects, let us take a quick look at what is a Task manager and why do we actually require it?

Pro TIP: Selecting the best task manager depends mainly on your team size and type of project whether it’s agile, waterfall or a mix of both. Start with a basic trial plan for the following tools before deciding a suitable tool for you.

What is a Task Management Software?

As the name itself suggests, the Task manager helps in managing the task of a large project effectively, efficiently and on the actual schedule within the process of its lifecycle.

Task management tool not only helps in planning resources, project estimation, milestones, etc., but they also take part in the problem identification as well as changing the priority of methods and resources as per the circumstances available.

Why Do We Require a Task Manager?

Here, in this section let us see why we require a Task management tool or say what are the prime benefits derived out of it.

Let us see some features or benefits of this software which determine their requirement and involvement in our projects:

• This software provides scalability and flexibility in the creation and customization of their own project workflow in order to meet the business as well as the market requirements.
• It helps to centralize the work activity and thus minimizes the risk of data loss as well as increase the efficiency of work.
• It encourages teamwork and provides uninterrupted communication, thus leads to an increase in overall productivity.
• Tasks can be easily prioritized as per the business requirement and also reminders are set for the timely execution of tasks.
• Tasks and events are managed daily anywhere and anytime, just the only requirement is an internet connection.

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Best Task Management Software

Well, while moving to the actual topic that is to be covered in this article, let’s take a look at the list of top 15 Task Management tools below. 

The main aim is that they all serve the same purpose i.e. understanding the requirements, managing simple tasks list, help the teamwork and ultimately improve productivity.

There are many good project management tools but we focussed on the top tools which are good at our topic title i.e core task management. 

Let us take a look at each software in detail!!

monday.com can handle workflow management for any project. It will allow you to assign and track tasks and follow processes across teams and projects. It has features of messaging, Calendar sync, due date reminders, time tracking, Graphs & Insights, and Forms.

Pros: It is a highly customizable tool. Also, it is easy to use and provides good collaboration features.
Cons: Not any.

Deployment

• Cloud Hosted
• Open API
• Devices Supported
• Windows
• Mac
• iPhone/iPad
• Android
• Web-based

ClickUp offers a great workplace with multiple abilities including tasks management. It contains the features and functionalities for organizing tasks and making changes quickly. It will let you globally sort the tasks.

Filter and Search capabilities make finding the tasks easier. ClickUp has functionalities for all the imaginable cases including recurring tasks.

Pros:

• For task management, it supports 4 different views from assignees to managers.
• Its hierarchy scales are for personal users to enterprises.
• It has a multi-task toolbar that can be used for subtasks also.
• It is a feature-rich platform and offers a lot of capabilities such as bulk rescheduling, portfolios, tasks in multiple lists, etc.

Cons:

• It doesn’t allow to export the dashboard.

Deployment:

• Cloud-based

Smartsheet is a well-known online task management software that is easy to use and can be used anywhere, on any platform, with any tool, and anytime. It is considered to be flexible as any sized project can be managed using multiple resources including Gantt charts, etc.

Smartsheet is cloud-based and can be integrated with various tools like Google Apps, Salesforce, Dropbox, etc. Task planning, scheduling, tracking, automating, etc., are a few of its features.

Jira is the most popular tool and is used by many companies worldwide.

With Scrum boards and Kanban boards, this software is best suited for agile teams. Apart from bug/issue tracking, this software is also known for customizable workflows, customizable dashboards, advanced reporting, end-to-end traceability, different types of reports for tracking progress, setting priorities, etc.

=> If you wish to learn more about JIRA, we have a series of JIRA tutorials. You can check them from here. 

Nifty is a collaborative task management tool that enables teams to flexibly organize, prioritize, and automate workflows using List, Kanban, and Swimlane views while easily managing feedback and deadlines.

Create custom task-lists to fit your team’s workflow, or import existing tasks into Nifty to pick up where you left off. Define, assign, and automate day-to-day tickets, tasks, and work while keeping files and feedback all in one place.

With the best of workflow automation and collaboration in one tool, you can consolidate your workday as well as your subscriptions into one browser tab.

Pros: Beautiful interface, very intuitive. Award-winning ease of use and transitioning is a huge plus. Amazing support team.
Cons: Nothing significant enough to mention. A++.
Available Platforms: Web-based, Android, iOS, Mac, Windows.

Pricing Plans:

• Starter: $39 per month
• Pro: $79 per month
• Business: $124 per month
• Enterprise: Contact them to get a quote.

All Plans Include:

• Unlimited Projects
• Unlimited Guests
• Multiple Views
• Gantt Charts
• Docs & Files
• Team Chat
• Portfolios
• Reporting
• Team Workloads
• Time Tracking & Reporting
• iOS, Android, and Desktop Apps
• Google Single Sign-On (SSO)

Premium Access: Position next to Platforms (Float-left of Available Platforms)

Open API, 2000+ Integrations

Quire is a new generation cloud-based task management software that allows users to plan, organize, and effortlessly execute their projects. With the infinite nested task list and Kanban Board, Quire is a collaborative platform that aims to help you achieve your dreams.

Quire enables you to track your working process at any time anywhere and collaborate in real-time with your team members.

Pros: Intuitive, simple and clean interface. Easy to use and straightforward. A set of powerful collaboration features such as due dates, start dates, multiple assignees, cross-device platform, data export and backup, project template, integrations.

Cons: Lack of diverse theme options.
Pricing: Free.

Backlog is an all-in-one project and code management tool. It combines the organizational benefits of task management with the power of buck tracking and version control. Assign, track, and release code right alongside regular project work with built-in Git and SVN repositories.

Kanban-style boards for each project make it easy to view every task as they move through your workflow. With features like Wikis, file sharing, Gantt charts, burndown charts, and custom statuses, you can visually manage your entire project from beginning to end.

Pros: It’s visual features like Kanban boards, Gantt charts, and burndown charts make it easy to track work and optimize your workflow.

Cons: None.

This cloud-hosted tool is also available on-site for Enterprise users. Mobile apps for iOS and Android are available for working on the go.

ProProfs Project is a simple cloud-based project and task management tool. From planning and assigning tasks to tracking and executing them, this software helps you at every stage of project management.

Prioritize tasks, track progress, and collaborate with your team via task comments – all from one common dashboard. You can manage all your tasks and sub-tasks, set event reminders, and stay on top of things with its Shared Calendar feature. It also offers Gantt Charts to help you visualize the progress of each project activity.

With ProProfs Project, you can set workflows and give teams a transparent picture of which tasks are completed and which are yet to be done. The tool streamlines task management improves collaboration and ensures that you never, ever miss a deadline.

Key Features:

• Shared Calendar
• Gantt Charts
• Kanban Boards
• Workflows
• Insightful Reports
• Real-time notifications
• Collaboration options
• Task dependencies
• Instant invoices
• Roles & permissions

Pros:

• Presentation-ready reports that can be quickly shared with internal and external stakeholders.
• Timesheet entries to generate accurate invoices and share instantly with clients.
• The tool works well on all screen sizes.
• A mobile app that works on both Android and iOS.

Cons: 

• Scrum board not available.
• Third-party integrations are available only through Zapier.

Pricing:

The tool offers two price plans:

• Essentials: $2/user/month
• Premium: $4/user/month

beSlick is a template-based task management system for teams or small to medium businesses. It is simple to use, so easy for users to get started, but surprisingly powerful in what you can achieve.

They describe it as the only task management tool with process improvement built-in, this is achieved by having process quality analytics, template feedback, and the ability to record when things can’t be done and why, so you can improve the workflow.

It features one of the strongest process workflow builders we’ve seen (especially at this price point). The template reports are also very good, giving you a clear and detailed view of progress in a single dashboard.

Key Features

• Centralized library with permissions.
• Powerful template workflow builder for repeatable tasks and processes.
• Task reporting and filtering.
• Branching logic, attachments, dependent dates & step owners.
• Process analytics and audit trail logging.
• Integration with 2,000+ apps using Zapier.
• Track & resolve project/process issues.
• Team task collaboration & @mention in comments.
• Pre-built template library.

Pros

• Can handle both simple and complex tasks easily.
• Built-in process improvement capabilities.
• Great task progress reports.
• Amazing support team and implementation help.

Cons

• Time tracking not built in.
• No public API (on the roadmap).

Price

• Free 14 day trial available.
• Free implementation assistance available, or charged project managed implementation.
• From $8/user/month.
• Further discount for charities, education & start-ups.

Devices Supported

• Cloud, SaaS, Web (responsive)
• Mobile – Android & iOS native

Verdict: beSlick is a brilliant task management tool for teams and small businesses that has powerful capabilities but is simple to use. We particularly like the easy template builder, reporting, and unique process improvement capabilities.

Zoho Projects is a comprehensive project management solution.

Teams can plan, track and collaborate online effectively with inbuilt Gantt chart reports, Kanban boards, forums, social feed, resource utilization charts, templates, timers, chat and much more all bundled into one package with no additional cost.

With the latest updates, Zoho Projects supports addressing groups of users as teams and task automation with Blueprint.

Pros: Ideal for teams of all sizes. Gantt chart with one-click access to Critical Path is a neat addition. Zoho Projects emphasizes collaboration. Their documents feature is underrated – offering full free Zoho Office suite access, version history and annotating capabilities.

Cons: Material management, risk management unavailable. Teams can currently be used only in comments. Lack of prebuilt reference templates.

Price: Starts from $3/user. A Free-forever plan is available. A 10 day free trial of their fully-loaded Enterprise edition is also available.

Teamwork is a platform to manage the projects, clients, and teams. It is a flexible solution and will let you work as you want, whether it is task lists or visual boards. It allows organizing the workflows as per requirement. It offers advanced features including real-time collaborations, workloads, time tracking, etc.

Pros: Multiple options for visual representation, robust reporting, Gantt Chart, etc.
Cons: No such cons to mention.
Deployment: Cloud-based.

Pricing Plans:

• Free trial of 30 days.
• Free plan, forever free.
• Deliver: $10/user/month
• Grow: $18/user/month
• Scale: Get a quote.

There is a lot at offer by Bonsai that makes it incredibly special with regards to task management. For starters, it is very simple to use while being studded with advanced features.

You can easily create and add tasks with the help of pre-made templates. The software comes with an integrated timer as well so it is easier for you to set a timer for your task list or assign new tasks.

Pros:

• Easy-to-use
• Tons of templates to create tasks.
• Integrated timer to track tasks.
• Easy to invite collaborators for teamwork.

Cons:

• Not suitable for larger enterprises.

Deployment:

• Cloud-hosted

MeisterTask was voted as one of the best ease of use task management software applications of 2019 by users around the world and that’s because it’s truly intuitive, simple, and easy to use.

Organize your tasks in MeisterTask’s beautifully designed Kanban-style project boards, this gives you a visual overview of them, allowing you to track them from idea to completion. Add as many users to your project as required and interact with them using mentions and comments.

Users will be able to collaborate and work together more effectively and in real-time as all files, information, and documents related to a task can be stored in one centralized place. Task management can be done on the go using our mobile apps available for iOS and Android.

Pros: Task automation, Mobile apps, and Integrations with all your favorite tools such as Slack, GitHub, Zendesk, MindMeister, Freshdesk, Office 365, Microsoft Teams, Zapier, IFTTT Github, G Suite, Harvest, and many more.

Further reading =>> Most popular free Office Suite

Cons: The time tracking feature could use some improvements and there is no desktop app for Linux.

With WorkOtter, you get cloud-based project management software that is easier to use and less expensive than many of its contemporaries you’ll find in the market today. The software is fantastic when it comes to forecasting resources or assigning them to projects. It is also incredibly simple and quick to set up task workflows with this platform.

You get a ton of templates to customize your workflows to best represent the task your organization is currently focusing on. We especially like how WorkOtter takes something as mundane as time management and makes it interesting by replacing boring timesheets with status reports that are interactive.

Pros:

• Easy to use
• Comprehensive and suitably advanced reporting
• Seamless resource forecasting and planning
• Interactive workflow tracking report
• 24/7 customer support

Cons:

• Report generation can be time-consuming sometimes.

Deployment:

• Cloud, SaaS, Web-based

#15) Asana

Asana task management is basically used to create or to keep a track of the project or tasks within the project.

With Asana, team activities like sharing files, task assignments, project progress tracking, receiving notifications, updates, and comments, etc are much easier. Thus it results in seamless communication, ultimately efficient and timely delivery of projects.

Visit the official website from here.

#16) Centrallo

Centrallo is basically an organization tool, better than Evernote, which helps you in organizing tasks with proper planning, scheduling and executing. Any number of lists can be created, searched, shared as well as accessed from anywhere.

Centrallo is available free for Web, Android, iPhone, and iPad.

Visit the official website from here. 

#17) Trello

Trello is known for its simplicity and it’s very well suited for the projects following agile methodologies.

Trello has boards which have cards and the cards can contain design updates, tasks, comments, attachments, project overview, messages, etc., and thus acts as the most visual collaboration for any project.

From projects, tasks to family responsibilities, it has everything to stay organized and is available anywhere to be in sync.

Sign up for free from here. 

#18) Task Manager

As a part of Windows, the basic use of Task manager is to see the currently running programs on the computer. Along with the information of used hardware resources by the programs, task manager is also used for forcefully closing any program.

For any project, it can be helpful in tracking the recurring tasks, progress, its completion percentage, time utilized, etc.

For free 45 days trial, visit the website from here. 

#19) Wunderlist

As the name itself includes the word list, Wunderlist helps the users to manage multiple tasks or say to-do both in personal as well as professional life.

In simple words, plan for any type of work, make reminders/ notes/notifications, access from anywhere on any type of devices (like iPhone, Windows, Android, web, etc.,) and if required, it can be shared/emailed with others too.

#20) Rationalplan

RationalPlan task manager is beneficial in areas like business, development, construction, etc. This software manages the projects and helps the team to analyze and then act upon every required parameter (progress, workload, estimation, costing, resources, etc.,) of the project or any specific task.

Other than resource management, task management & document management, it also has other features like portfolio management, cost tracking, automatic notification, etc.

Visit the official Website from here. 

#21) Remember the milk

This software is web-based to do the application for the people who have multiple tasks to complete and many times things get skipped from their to-do list.

Remember the Milk software helps in Task Planning, Scheduling, and Tracking.

Visit the official website from here. 

#22) Taskworld

Known as cloud-based, this visual task management tool, Taskworld has a range of useful and creative features which make it perfect for both small and big enterprises.

Taskworld highlighted features are advanced security, maximum use of employees productivity, gathering everyone and make them focus on the common goal, ensure meaningful communication with no missed information, charts, easily customizable workflows, etc.

Try 15 days trial for free from here. 

#23) Basecamp

Basecamp is an easy to use tool for task/project planning, scheduling, and tracking.

Everything from tools, to-dos, messages, files, etc., are organized and available at the same place. Its main motto is to bring everyone on the same page, so that time wasted in gathering useful information, reporting, etc., can be utilized in making the project to achieve the goal faster.

Here in Basecamp, every participant is well aware of the ongoing process.

Visit the official website from here. 

#24) Clarizen

Clarizen has the most customizable, user-friendly and flexible interface which help in boosting business productivity and profitability.

Clarizen software is also known for its accurate and detailed methodology where the project gets started even before their planning is done. Some of its features include creating reports, alerts, workflows, tracking progress, sharing data and presenting through dashboards, etc.

Visit the official website from here. 

#25) Paymo

Paymo is an online work management platform, that allows teams to manage tasks, create team schedules, track work time, and bill clients – all from the same place. It is suitable for both project managers and employees to stay aligned and engaged on the same page.

In terms of task management, you can customize your own workflows, prioritize tasks, and get notified about important deadlines and milestones. You can also have a bird’s eye view of your team’s tasks while collaborating with them on an individual task level.

Pros: Real-time collaboration, one-by-one handling of tasks possible, & bird’s eye view of individual tasks. Multiple views are supported. Advanced filters, notifications for the due date, etc.

Cons: Free plan comes with a lot of limitations.
Deployment: Cloud-based and Open API.
Platforms: Windows, Mac, Android, & iOS.

Pricing plans:

• Small Office: $8.95 per user per month.
• Business: $14.25 per user per month.
• Free trial available.
• Free version available.

#26) Favro

Favro is an all-in-one tool with agile capabilities for businesses of all sizes. It has team & planning boards, sheets & databases, roadmaps & scheduling, and Docs & Wiki functionalities. Favro has four easily learnable blocks, Cards, Boards, Collections, and Relations.

Cards will let the teams create and manage tasks. Teams can collaborate in real-time on the tasks. Favro Relations will give you a clear overview of interaction and navigation between the horizontal teams and vertical levels. It is the most agile tool and a perfect solution for your changing goals, priorities, etc.

Pros:

• Teams can view cards on the boards in multiple ways like Kanban, Sheets, etc.
• It is the most agile tool.
• It is a scalable platform.

Cons: No such cons to mention.

Deployment

• Cloud-based

Conclusion

Well, this article includes the most popular open-source free task management software. You can try and test these before deciding the best suitable task manager for your project.

The requirement of each and every project may be different, but the aim of all the task management tools is the same. Hence, they help to get everything done in a much simpler way.

=> Contact us to suggest your listing here.

Hope this article will help you in the selection process of the best-suited Task Management tool.